Strategic Executive Assistant to Marketing Leaders

Disney Entertainment Television; Burbank (CA); On-site; USD 53,300 - 71,300; Full time

Job summary

Disney Entertainment Television in Burbank, CA is seeking an Executive Assistant to support two Vice Presidents in Marketing Strategy. The role involves calendar management, travel arrangements, meeting coordination, and acting as a professional point of contact for executives and visitors.

The ideal candidate will be organized, discreet, and customer-focused, with excellent written and verbal communication, strong multitasking, and proficiency with office software.

Qualifications

• 1+ years of previous administrative experience on a high-volume desk.
• Proficiency with Microsoft Word, Excel, Outlook, PowerPoint, Keynote, Google Workspace, Zoom and Adobe Acrobat.
• Maintain standards of strict confidentiality with respect to all matters and documents.
• Ability to make independent decisions while handling sensitive information, with good judgment.
• Extremely detail oriented and organized, with strong multitasking.
• Team player and proactive in supporting the marketing team.

Responsibilities

• Manage schedule, calendar, and meetings with real-time scheduling support and conflict avoidance.
• Tactfully manage executives’ time and communicate clearly with all team members.
• Handle office tasks, such as generating reports/presentations, setting up meetings, and transcribing minutes.
• Screen calls and route to appropriate party.
• Anticipate the needs of the executive to ensure daily demands are met.
• Maintain polite and professional communication via phone, e-mail, and mail.
• Greet and assist visitors.
• Make travel arrangements: flights, cars, hotels, and restaurant reservations.
• Handle mail, shipping, supplies, and process invoices as needed.
• Set up conference rooms and video conferences as needed.
• Provide departmental support for the Marketing Strategy team.

Skills

Administrative experience

Excellent communication

Multitasking

Discretion & confidentiality

Calendar scheduling

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Keynote

Google Workspace

Zoom

Adobe Acrobat

Airtable

Job description

Disney Entertainment Television in Burbank, CA is seeking an Executive Assistant to support two Vice Presidents in Marketing Strategy. The role involves calendar management, travel arrangements, meeting coordination, and acting as a professional point of contact for executives and visitors.

The ideal candidate will be organized, discreet, and customer-focused, with excellent written and verbal communication, strong multitasking, and proficiency with office software.