Executive Assistant – Manhattan

RIPCO Real Estate, LLC; New York, Northern (NY, KY); On-site; USD 95,000 - 125,000; Full time

Benefits offered by this job

Health insurance

401(k)

Paid time off

Parental leave

Vision insurance

Job summary

RIPCO Real Estate, LLC in Manhattan is seeking an experienced Executive Assistant to support a top executive in a fast-paced retail leasing environment. You will manage complex schedules, coordinate projects, and handle a range of administrative tasks that keep leadership operating at peak performance.

The ideal candidate will have 3–7+ years of EA experience, exceptional organizational skills, and a proven ability to handle high-volume email with confid​ential information.

Qualifications

• 3–7+ years of EA experience in real estate or fast-paced professional services.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication.
• Proven ability to manage high-volume email and complex scheduling.
• High level of discretion and confidentiality.
• Ability to prioritize effectively and multitask.

Responsibilities

• Email management with high priority, drafting responses and tracking follow-ups.
• Coordinate complex scheduling and manage owner's calendar.
• Prepare agendas and coordinate meetings with internal/external teams.
• Draft correspondence and proofread documents.
• Oversee office supplies and general admin tasks.
• Provide personal assistant support with discretion.

Skills

Executive support

Calendar management

Email management

Communication skills

Discretion

Education

Bachelor or equivalent experience

Tools

Microsoft Office

CRM - Monday

Job description

Back to Career Opportunities June 23, 2026

Executive Assistant – Manhattan

Manhattan

Job Description: Executive Assistant
Department: Retail Leasing
Reports To: Partner/Co-Founder
Location: Manhattan

Company Overview

RIPCO Real Estate is a leading commercial real estate brokerage firm, recognized for its reputation of excellence since 1991. With over 200 experienced professionals across nine offices, we are singularly guided by our Street Smart, Market Wise ethos, delivering top-tier results through a client-first approach grounded in integrity, market insight, and expert deal-making. Founded with expertise in retail real estate, RIPCO has grown to include capabilities across industrial, office, multi-family, hospitality, and self-storage, representing leading tenants and property owners throughout the New York Tri-State area, Florida, and key national markets. Our diverse background spans retail leasing, investment sales, debt and structured financing, and property management, consistently driving value and long-term success for clients nationwide.

Job Overview

We are seeking a highly organized and proactive Executive Assistant to support a key executive. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional administrative skills, attention to detail, and a positive, energetic attitude. As an integral part of our team, you will manage complex schedules, coordinate projects, and handle a variety of administrative tasks that keep our executive functioning at peak performance.

Key Responsibilities

• Email Management (High Priority) - Manage and organize a high-volume inbox, including drafting responses, flagging urgent items, and ensuring timely follow-up
• Respond on behalf of the Owner when appropriate, maintaining tone and accuracy
• Categorize, prioritize, and track key deal-related communications
• Calendar Management (High Priority) - Maintain and coordinate a complex and constantly evolving calendar
• Coordinate internal and external meetings, including preparing agendas
• Proactively manage scheduling conflicts and ensure optimal time allocation
• Prepare daily and weekly schedules with relevant context and material
• Administrative & Operational Tasks - Provide comprehensive administrative support such as drafting correspondence, proofreading documents
• Manage office supplies inventory and oversee general office management duties to ensure a productive work environment
• Provide personal assistant support as needed, while maintaining discretion

Qualifications

• 3–7+ years of experience as an Executive Assistant, preferably in real estate, finance, or a fast-paced professional services environment
• Exceptional organizational skills and attention to detail
• Strong written and verbal communication skills
• Proven ability to manage high-volume email and complex scheduling
• Ability to prioritize effectively and handle multiple tasks simultaneously
• High level of discretion and confidentiality

Technical Skills

• Proficiency in Microsoft Office (Outlook, Excel, PowerPoint)
• Experience with CRM systems (e.g., Monday) is a plus

Key Traits for Success

• Proactive and anticipatory mindset
• Strong sense of urgency and responsiveness
• Calm under pressure in a fast-paced deal environment
• Highly professional with excellent judgment
• Resourceful problem solver

Join us in this exciting role where your organizational talents will empower our leadership team to achieve their goals! We value energetic professionals who are eager to contribute their skills in a vibrant workplace dedicated to excellence.

Compensation

Salary Range: $95,000.00 – $125,000.00 per year

Benefits:

• 401(k)
• Employee assistance program
• Health insurance
• Paid time off
• Parental leave
• Vision insurance

Work Location: In person