Executive Assistant

Brown Harris Stevens; New York (NY); On-site; USD 90,000 - 100,000; Full time

Benefits offered by this job

Healthcare

Dental

Vision

Paid Time Off

Job summary

Brown Harris Stevens in New York City is looking for a highly organized Executive Assistant to support Louise Phillips Forbes and her team. The role requires 5+ years of executive assistant experience in real estate, ideally in a fast-paced environment. Responsibilities include managing communications, calendar coordination, and transaction support. The position offers a salary range of $90,000-$100,000 along with healthcare and paid time off.

Qualifications

• 5+ years of experience as an executive assistant or administrative assistant in real estate.
• Experience in a startup or fast-paced environment strongly preferred.
• Proficiency with technology and platforms used in the business.

Responsibilities

• Manage and respond to incoming emails via Outlook.
• Provide administrative support, including calendar management.
• Assist in preparation of meetings and client reports.
• Maintain and organize online files and documents.
• Provide end of day updates with deal status.

Skills

Organizational skills

Verbal communication

Written communication

Problem-solving

Time management

Attention to detail

Proficiency in Microsoft Office Suite

Experience with Box.com

Experience with Monday.com

Experience with Cloze

Education

New York Real Estate License

Job description

Louise Phillips Forbes, one of New York City's top real estate brokers, is seeking a highly organized and experienced Executive Assistant to support her and her dynamic team. This role is essential to ensuring the seamless day-to-day operation of the business, managing communication, calendar coordination, transaction support, and high-level administrative functions.

We are looking for a candidate with 5+ years of experience in a similar role, ideally within the real estate industry, and a proven track record of thriving in fast-paced, high-volume environments. Familiarity with the tools and platforms used in modern real estate operations is a must.

Responsibilities

• Manage, prioritize and respond to incoming emails via Outlook. This includes handling inquiries, directing to the appropriate personnel or responding as Louise
• Provide administrative support to Louise, including transcription of dictations, texts & hand written notes, calendar management and scheduling appointments
• Assist in the preparation and organization of meetings and client reports
• Prepare and edit documents as required, like a REBNY Financial Statement, board package, vendor quotes, etc
• Maintain/organize online files, documents and records using One Drive, Box.com, Monday.com and Cloze
• Collaborate with various team members to facilitate cross-functional communication and deal flow
• Provide end of day update to Louise with high level information of deal status and what is still outstanding for the day
• Handle confidential and sensitive information with discretion
• Occasionally travel to various Manhattan locations as needed

Requirements

• 5+ years of experience as an executive assistant, administrative assistant or similar role within real estate
• Experience in a startup or fast-paced environment strongly preferred, or at least NYC real estate with a high volume. The team typically does 200M+ in sales, 80+ in transactions
• Proficiency with technology and quickly getting up to speed with platforms used to run the business (Microsoft Office Suite, Box.com, Monday.com and Cloze)
• Strong organizational and time management skills
• Proven problem-solving skills and excellent verbal/written communication skills
• Attention to detail and accuracy with the ability to multitask/prioritize tasks effectively
• Proactive work attitude
• New York Real Estate License

Benefits

This role provides healthcare, dental, vision, and paid time off.

Hours are 9:00am-6:00pm

The salary range for this role is $90,000-$100,000

Brown Harris Stevens Residential Sales, LLC is an Equal Opportunity Employer.