Executive Assistant

Rainier Recruiting; New York (NY); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Equity participation

401(k) with employer contribution

Unlimited PTO

Wellness stipend

Daily meal benefits

Job summary

Rainier Recruiting is seeking an organized Executive Assistant to support the CEO and leadership team in New York City. The role offers exposure to high-level operations, strategy, and decision-making in a fast-growing tech company.

You will manage complex calendars, coordinate domestic and international travel, handle expenses, and support communications while building scalable processes within a startup-like environment.

Qualifications

• 2+ years of experience in an Executive Assistant, Operations, or similar high-ownership role
• Experience supporting senior executives or founders is strongly preferred
• Excellent organizational skills and attention to detail
• Strong written and verbal communication skills
• Ability to thrive in ambiguity and shifting priorities
• Proficiency with Google Workspace, Slack, and modern productivity tools

Responsibilities

• Own complex calendar management and scheduling
• Coordinate domestic and international travel arrangements
• Manage expenses, reimbursements, and administrative workflows
• Support executive communications and inbox management
• Anticipate executive needs and proactively resolve issues
• Create and improve systems, processes, and documentation
• Coordinate meetings, events, and cross-functional initiatives
• Handle sensitive information with discretion and sound judgment
• Build strong relationships across the organization
• Support special projects and operational initiatives
• Help keep leadership aligned on priorities and follow-through

Skills

Excellent organizational skills

Strong written and verbalcommunication

Attention to detail

Ability to thrive in ambiguity

Experience supporting senior Executivе

Education

Bachelor’s degree preferred

Tools

Google Workspace

Slack

Job description

Executive Assistant

New York City, NY Full-time On-site (5 days/week)

About the Opportunity

A rapidly growing technology company is seeking a highly organized and proactive Executive Assistant to support the CEO and leadership team. This is a high-visibility role that offers significant exposure to company operations, strategic initiatives, and executive decision-making.

The ideal candidate is comfortable operating in a fast-paced environment, anticipates needs before they arise, and enjoys building structure and processes in a growing organization.

What You’ll Do

1. Manage Executive Operations

• Own complex calendar management and scheduling
• Coordinate domestic and international travel arrangements
• Manage expenses, reimbursements, and administrative workflows
• Support executive communications and inbox management

1. Drive Organizational Efficiency

• Anticipate executive needs and proactively resolve issues
• Create and improve systems, processes, and documentation
• Coordinate meetings, events, and cross-functional initiatives
• Handle sensitive information with discretion and sound judgment

1. Partner with Leadership

• Build strong relationships across the organization
• Support special projects and operational initiatives
• Help keep leadership aligned on priorities and follow-through

What We’re Looking For

• 2+ years of experience in an Executive Assistant, Operations, or similar high-ownership role
• Experience supporting senior executives or founders is strongly preferred
• Excellent organizational skills and attention to detail
• Strong written and verbal communication skills
• Ability to thrive in ambiguity and shifting priorities
• Proficiency with Google Workspace, Slack, and modern productivity tools
• Bachelor’s degree preferred

What Makes You Successful in This Role

• You communicate clearly and concisely
• You move quickly while maintaining accuracy
• You enjoy solving problems before they become urgent
• You are comfortable working independently and taking ownership
• You’re energized by a startup-like environment where priorities can evolve rapidly

Compensation & Benefits

• Competitive base salary
• Equity participation opportunity
• Comprehensive health, dental, and vision coverage
• 401(k) with employer contribution
• Unlimited PTO
• Wellness stipend
• Daily meal benefits

Growth Potential

This role offers substantial visibility into how a high-growth company operates and scales. Successful candidates will have opportunities to take on increasing responsibility across executive operations, business operations, and strategic projects over time.