Executive Assistant Location: NJ-South Plainfield Full / Part Time

Azend Pharma; Plainfield (NJ); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

401(k) matching

Health insurance

Paid time off

Job summary

Azend Pharma in South Plainfield, NJ seeks a dependable and highly organized Personal Assistant to support daily administrative, personal, and professional tasks. The role requires strong communication, time management, and reliable transportation to manage calendars, travel, and correspondence across multiple business units.

Ideal candidates have 1+ years in executive assistance or operations, healthcare/pharma experience is a plus, and proficiency in Microsoft Office.

Qualifications

• Bachelor’s degree preferred in Business, Healthcare Administration, Finance, or a related field.
• 1+ years of experience in executive assistance, business administration, operations, or project coordination preferred.
• Healthcare, pharmaceutical, or medical administration experience is a strong plus.
• Excellent organizational, communication, analytical, and problem-solving skills.
• Strong proficiency in Microsoft Office, particularly Excel, PowerPoint, Word, and Outlook.
• General understanding of business operations, sales, finance, HR, and business documentation.
• Ability to multitask, prioritize independently, and manage confidential information with discretion.
• Highly resourceful, detail-oriented, adaptable, and comfortable learning unfamiliar subjects.
• Demonstrated initiative, sound judgment, and ability to execute tasks with minimal supervision.

Responsibilities

• Executive Support: Manage calendars, meetings, travel, communications, correspondence, and daily priorities across multiple businesses.
• Business Operations: Coordinate projects, track deadlines, follow up with teams and external partners, and assist with day-to-day business activities.
• Research & Analysis: Conduct business research, analyze information, prepare reports, and provide recommendations to support executive decision-making.
• Sales & Business Development: Assist with presentations, proposals, market research, sales initiatives, and coordination of business opportunities.
• Finance, HR & Legal Coordination: Support budgeting, financial reporting, recruitment, onboarding, contract reviews, document preparation, and coordination with professional advisers.
• Personal Assistance: Coordinate personal appointments, travel, household matters, purchases, and other personal administrative responsibilities.
• Special Projects: Take ownership of diverse assignments, identify solutions, improve workflows, and support new business initiatives as needed.

Education

Bachelor’s degree preferred in Business, Healthcare Administration, Finance, or a related field

Tools

Microsoft Office (Excel, PowerPoint, Word, Outlook)

Job description

Benefits

• 401(k) matching
• Health insurance
• Paid time off

Job Title

Personal Assistant

Location

South Plainfield, New Jersey

Job Type

Full-Time

Compensation

$20-25 Hourly

Schedule

Monday-Friday; 40 hours weekly

Overview

We are seeking a dependable and highly organized Personal Assistant to support daily administrative, personal, and professional tasks. The ideal candidate will possess strong communication skills, excellent time management, and reliable transportation.

Key Responsibilities

• Executive Support: Manage calendars, meetings, travel, communications, correspondence, and daily priorities across multiple businesses.
• Business Operations: Coordinate projects, track deadlines, follow up with teams and external partners, and assist with day-to-day business activities.
• Research & Analysis: Conduct business research, analyze information, prepare reports, and provide recommendations to support executive decision-making.
• Sales & Business Development: Assist with presentations, proposals, market research, sales initiatives, and coordination of business opportunities.
• Finance, HR & Legal Coordination: Support budgeting, financial reporting, recruitment, onboarding, contract reviews, document preparation, and coordination with professional advisers.
• Personal Assistance: Coordinate personal appointments, travel, household matters, purchases, and other personal administrative responsibilities.
• Special Projects: Take ownership of diverse assignments, identify solutions, improve workflows, and support new business initiatives as needed.

Qualifications

• Bachelor’s degree preferred in Business, Healthcare Administration, Finance, or a related field.
• 1+ years of experience in executive assistance, business administration, operations, or project coordination preferred.
• Healthcare, pharmaceutical, or medical administration experience is a strong plus.
• Excellent organizational, communication, analytical, and problem-solving skills.
• Strong proficiency in Microsoft Office, particularly Excel, PowerPoint, Word, and Outlook.
• General understanding of business operations, sales, finance, HR, and business documentation.
• Ability to multitask, prioritize independently, and manage confidential information with discretion.
• Highly resourceful, detail-oriented, adaptable, and comfortable learning unfamiliar subjects.
• Demonstrated initiative, sound judgment, and ability to execute tasks with minimal supervision.