Executive Assistant

Bio Recovery Group LLC; Village of Patchogue (NY); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Bonus based on performance

Competitive salary

Dental insurance

Health insurance

Paid time off

Vision insurance

Competitive Compensation

Great Work Environment

Career Advancement Opportunities

Job summary

Bio Recovery Group LLC in New York seeks an Executive/Personal Assistant to support two busy executives. You will manage calendars, arrange meetings and events, run errands, and handle confidential documents with discretion.

You will coordinate with staff and family members, prioritise competing demands, draft correspondence, process bills, and maintain orderly digital and physical files while remaining proactive and adaptable.

Qualifications

• Exceptional communication and interpersonal skills.
• Highly organized with strong multitasking.
• Ability to work independently and with a team.
• Self-sufficiency and proactive problem solving.
• Experience with calendar management and admin tasks.

Responsibilities

• Provide high-level administrative support to two busy owners/executives.
• Payroll for two companies.
• Recruiting, sorting applicants, scheduling and conducting interviews.
• Run errands as needed.
• Manage and coordinate complex calendars across two businesses and personal commitments.
• Collaborate with various people to keep everyone aligned.
• Wearing many hats and assisting with tasks across two companies.
• Pay bills and stay organized on payments.
• Maintain organized digital and physical files and confidential documents.
• Manage a high volume of emails; draft responses and timely follow-ups.
• Anticipate needs and flag upcoming deadlines, conflicts, and opportunities.
• Be available for occasional after-hours requests when needed.

Skills

Exceptional communication

Strong organizational skills

Multitasking ability

Independent worker

Team collaboration

Job description

Benefits:

• Bonus based on performance
• Competitive salary
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Benefits/Perks

• Competitive Compensation
• Great Work Environment
• Career Advancement Opportunities

Job Summary

We are seeking a Executive / Personal Assistant to join our team! As a Personal Assistant, you will be stepping into a role with many hats, and responsibilities can include maintaining a personal and professional schedule, coordinating meetings, dinners, and events, and even running essential and non-essential errands during work hours. You will also be working closely with management, company staff members, and even family members to ensure everything within the office runs smoothly.
The ideal candidate has exceptional communication and interpersonal skills, is incredibly organized, and can multitask, often working on multiple projects at once.

Responsibilities

• Provide high-level administrative and operational support to two busy company owners/executives.
• Payroll for two company's
• Recruiting, sorting through applicants, scheduling and conducting interviews
• Run errands, as needed
• Manage and coordinate complex calendars across two businesses and personal/family commitments, including scheduling, rescheduling, and prioritizing competing demands.
• Work closely with many different people to ensure everyone is on the same page
• Wearing many different hats and helping with various tasks for multiple company's owned by a husband and wife
• Paying Bills and remaining organized on what is being paid and what needs to be paid
• Maintain organized digital and physical files, records, contracts, documents, and confidential information.
• Manage and prioritize a high volume of emails and correspondence; draft responses and ensure important items receive timely attention.
• Anticipate needs and proactively identify upcoming deadlines, conflicts, opportunities, and potential issues before they become problems.
• Be available to handle occasional last-minute, urgent, or after-hours requests when business or personal circumstances require it.

Qualifications

• Exceptional communication and interpersonal skills
• Strong organizational skills
• The ability to multitask well
• The ability to work well independently and within a team environment
• Self Sufficiency