Executive Assistant

Addison Group; Maple Shade Township (NJ); On-site; USD 75,000 - 80,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Job summary

Addison Group is seeking an Executive Assistant to support senior leaders at a high-pace, on-site setting. You will manage calendars, coordinate meetings and travel, and help prepare executive communications and reports.

Ideal candidates have 3–5 years of administrative experience, strong MS Office skills, and a professional, discreet presence. This role offers full-time hours, standard business schedule, and comprehensive benefits.

Qualifications

• Associate's degree required; Bachelor's preferred.
• 3–5 years of administrative or executive support experience; C-level support preferred.
• Advanced skills in Microsoft Outlook, Word, PowerPoint, and Excel.

Responsibilities

• Own and maintain calendars for senior leaders; coordinate meetings and travel.
• Plan logistics for meetings, conferences, and events; prepare agendas and materials.
• Monitor and prioritize emails and calls; route to appropriate contacts.

Skills

Calendar management

Expense reporting

Outlook

Word

PowerPoint

Excel

Communication

Discretion

Organization

Event planning

Education

Associate's degree

Bachelor's degree

Tools

Microsoft Teams

ERP platforms

Job description

Position Title: Executive Assistant

Location: South Jersey

Compensation: $75-80K annually

Work Schedule: Monday - Friday, 8:00 AM - 5:00 PM

On-Site or Hybrid: Fully on-site

Benefits: Medical, dental, vision, and 401(k)

An Addison Group client is looking for an Executive Assistant!

Job Responsibilities:

• Own and maintain busy, shifting calendars for senior leaders, including meetings, appointments, and travel
• Plan and coordinate logistics for meetings, conferences, and company events, including agendas, materials, and follow-up
• Monitor and prioritize incoming emails, calls, and mail, responding directly or routing to the right person
• Handle sensitive and confidential matters with discretion, in line with company policies
• Prepare and submit expense reports for executives
• Draft, edit, and proofread correspondence, presentations, reports, and other documents
• Help drive the annual budgeting cycle by tracking deadlines and supporting key deliverables
• Keep filing systems organized so critical documents and records are easy to find
• Help maintain HR databases and personnel records, ensuring accuracy, confidentiality, and compliance
• Track, process, and organize legal invoices, working with the internal legal team and outside vendors to keep billing timely and accurate
• Take on additional duties as needed

Requirements:

• Associate's degree required, Bachelors preferred
• 3-5 years of administrative or executive support experience; supporting senior executives or C-level leaders is strongly preferred
• Advanced skills in Microsoft Outlook, Word, PowerPoint, and Excel
• Hands-on experience with calendar management and expense reporting
• Familiarity with collaboration and business tools such as Teams and expense/ERP platforms
• Polished, professional presence with the ability to build rapport with internal and external contacts at every level
• Demonstrated discretion with confidential and sensitive information
• Ability to juggle multiple, changing priorities while staying accurate and detail-oriented
• Strong organization, time management, and written and verbal communication skills
• Solid problem-solving skills and the ability to work independently with minimal oversight; asks clarifying questions at the right time and looks for ways to improve processes
• Strong event planning and logistics experience
• Experience preparing executive-level reports, presentations, and communications
• Self-starter who anticipates needs, takes ownership through completion, and resolves issues without waiting for direction
• Strong business sense, tact, and sound judgment
• Service-minded approach, building relationships across teams and delivering responsive support
• Ability to sit and work at a computer for extended periods (up to 8 hours per day); no lifting or other unusual physical demands

Why choose Addison Group?

• Pay: We negotiate high salaries using the US Bureau of Labor Statistics.
• Benefits & Bonuses: You are eligible for medical, dental, vision insurance benefits, and 401k.
• Permanent Employment: Many of Addison's job openings lead to potential permanent employment.
• Connections: You connect directly with hiring managers.
• Options: You are presented multiple employment options near your home.
• Professional Development: You are provided hiring process advice, resume revision, and employment term negotiation

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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