Executive Assistant

The Fountain Group LLC; Bridgewater Township (NJ); Presencial; USD 36.000 - 47.000; Jornada completa

Descripción de la vacante

The Fountain Group LLC is seeking an Executive Assistant (Temp-to-Hire Possible) in Bridgewater, NJ. This role provides high-level administrative support to senior leaders in a fast-paced, regulated environment within the pharmaceutical and life sciences sector.

Responsibilities include complex calendar management across time zones, domestic and international travel coordination, and preparation of executive-level materials.

Formación

• High school diploma or equivalent; college degree preferred.
• Minimum of three years' experience supporting senior leaders in an executive assistant role.
• Experience in a corporate or highly regulated environment preferred; pharmaceutical or life sciences experience a plus.

Responsabilidades

• Provide comprehensive, proactive administrative support to senior executives, ensuring efficient day-to-day operations.
• Manage complex calendars, scheduling internal and external meetings across multiple time zones, with flexibility for urgent and last-minute changes.
• Coordinate domestic and international travel, including flights, ground transportation, accommodation, visas, and passport renewals.
• Prepare, edit, and compile executive-level presentations, reports, dashboards, and briefing materials.
• Support planning and execution of onsite and virtual meetings, including agendas, logistics, catering, and follow-up actions.
• Act as a key liaison with other Executive Assistants to align schedules, travel plans, and leadership activities.
• Handle highly confidential and sensitive information with absolute discretion and professionalism.
• Process and reconcile travel and expense reports using Concur.

Conocimientos

Calendar management

Executive support

Travel coordination

Communication

Discretion

Microsoft Office

SharePoint

Presentation creation

Educación

High school diploma or equivalent

College degree preferred

Herramientas

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

SharePoint

Concur

Descripción del empleo

Job Description

Executive Assistant (Temp-to-Hire Possible)

The Fountain Group is hiring for a prominent client in the pharmaceutical and life sciences industry.

Location: Bridgewater, NJ (onsite)
Pay Rate: $26-34/hour
Shift: Mon-Fri, 7:30AM-4:00PM or 8:00AM-4:30PM
Duration: 6 to 12 months, with the possibility of temp-to-hire for the right person

About the Role

The Executive Assistant is a trusted partner to senior executive leaders, providing high-level administrative and operational support in a fast-paced, complex environment. This role requires sound judgement, exceptional organizational skills, and the ability to anticipate executive needs while managing multiple priorities with discretion and professionalism.

The Executive Assistant operates with a high degree of autonomy, supporting executive leaders who engage regularly with internal and external stakeholders at the most senior levels across the organization.

Key Responsibilities

• Provide comprehensive, proactive administrative support to senior executives, ensuring efficient day-to-day operations
• Manage complex calendars, scheduling internal and external meetings across multiple time zones, with flexibility for urgent and last-minute changes
• Coordinate domestic and international travel, including flights, ground transportation, accommodation, visas, and passport renewals
• Prepare, edit, and compile executive-level presentations, reports, dashboards, and briefing materials
• Support planning and execution of onsite and virtual meetings, including agendas, logistics, catering, and follow-up actions
• Act as a key liaison with other Executive Assistants to align schedules, travel plans, and leadership activities
• Handle highly confidential and sensitive information with absolute discretion and professionalism
• Process and reconcile travel and expense reports using Concur
• Screen and manage executive communications, including phone calls, emails, and correspondence, ensuring timely and appropriate responses
• Maintain organized electronic and physical filing systems in line with company and compliance standards
• Support special projects and initiatives requiring independent judgement, coordination, and follow-through
• Ensure office operations run smoothly, including supply management and ad hoc executive support as needed

Skills & Capabilities

• Demonstrated ability to work independently with minimal direction while exercising sound judgement
• Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint; SharePoint experience preferred. Diligent experience a plus.
• Strong written and verbal communication skills, with confidence engaging senior leaders and external partners
• Highly organized, detail-oriented, and able to manage competing priorities under pressure
• Proactive, solutions-focused mindset with strong anticipation and planning skills
• Professional presence, discretion, and ability to navigate a corporate executive environment
• Strong interpersonal skills and a collaborative, team-oriented approach

Qualifications & Experience

• High school diploma or equivalent required; college degree preferred
• Minimum of three years' experience supporting senior leaders in an executive assistant role
• Experience in a corporate or highly regulated environment preferred; pharmaceutical or life sciences experience a plus

Additional Requirements

• Willingness to work extended hours or overtime as business needs require
• Ability to handle confidential information with the highest level of integrity
• Reliable transportation required

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Company Description

Company Description

The Fountain Group is a nationwide staffing firm with over 80 Fortune 100-500 clients. Since 2001, TFG has maintained a consistent standard of excellence, and our work is broadly recognized every year through numerous industry performance awards. Our success is a team effort.