Executive Assistant & Legal Secretary for Ethics Commission

Commonwealth of Kentucky; Frankfort (KY); On-site; USD 42,000 - 54,000; Full time

Job summary

Commonwealth of Kentucky, Executive Branch Ethics Commission, is seeking an Executive Assistant (Non-Merit) to support the Executive Director with office operations, maintain legal and administrative records, and manage the office calendar and staff directory.

The role also serves as Legal Secretary, organizing Commission meetings, preparing agendas, and handling filings and travel vouchers for Commissioners.

Responsibilities

• Organizing the Commission meetings.
• Preparing the final Commission Agenda.
• Operating the JAVS videoconferencing system and the Zoom system during meetings/hearings.
• PreparingMinutes of Commission meetings for review by the Executive Director.
• Processing and finalizing cases after each meeting, including correspondence, legal documents and certified mailings.
• Preparing and processing travel vouchers for Commission members.
• Receiving, processing, and auditing settlements and fines assessed by the Commission.

Job description

Commonwealth of Kentucky, Executive Branch Ethics Commission, is seeking an Executive Assistant (Non-Merit) to support the Executive Director with office operations, maintain legal and administrative records, and manage the office calendar and staff directory.

The role also serves as Legal Secretary, organizing Commission meetings, preparing agendas, and handling filings and travel vouchers for Commissioners.