Executive Assistant (Non-Merit)

Commonwealth of Kentucky; Frankfort (KY); On-site; USD 42,000 - 54,000; Full time

Job summary

Commonwealth of Kentucky, Executive Branch Ethics Commission, is seeking an Executive Assistant (Non-Merit) to support the Executive Director with office operations, maintain legal and administrative records, and manage the office calendar and staff directory.

The role also serves as Legal Secretary, organizing Commission meetings, preparing agendas, and handling filings and travel vouchers for Commissioners.

Responsibilities

• Organizing the Commission meetings.
• Preparing the final Commission Agenda.
• Operating the JAVS videoconferencing system and the Zoom system during meetings/hearings.
• PreparingMinutes of Commission meetings for review by the Executive Director.
• Processing and finalizing cases after each meeting, including correspondence, legal documents and certified mailings.
• Preparing and processing travel vouchers for Commission members.
• Receiving, processing, and auditing settlements and fines assessed by the Commission.

Job description

Executive Assistant (Non-Merit)

Advertisement Closes: 11/3/2026 (11:59 PM ET)

Job ID: 2605472

Employment Type: EXECUTIVE BRANCH | FULL TIME | INELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK

Hiring Agency: General Government Cabinet | Executive Branch Ethics Commission

Location: 1025 Capital Center Drive, Suite 104, Frankfort, KY 40601 USA

Description

The Executive Branch Ethics Commission is an independent state agency that oversees ethical conduct for elected officials, officers, and employees within Kentucky's executive branch. Our mission is to promote public confidence in the government of the Commonwealth and its employees. Our office is located at 1025 Capital Center Dr, Suite 104, Frankfort, KY.

The Executive Assistant assists the Executive Director with general office support and maintains the legal and administrative records of the Ethics Commission as well as maintaining and updating the office calendar and staff directory.

This position requires a candidate who is detail-oriented, highly organized, and capable of efficiently managing multiple priorities in a regulatory environment.

The Executive Assistant serves as Legal Secretary to the Commission which includes:

• Organizing the Commission meetings.
• Preparing the final Commission Agenda.
• Operating the JAVS videoconferencing recording system and the Zoom system during meetings and hearings.
• Preparing the Minutes of Commission meetings for review by the Executive Director.
• Processing and finalizing cases after each meeting. Including correspondence, legal documents and certified mailings.
• Preparing and processing travel vouchers for Commission members.
• Receiving, processing, and auditing the settlements and fines assessed by the Commission.

The Executive Assistant also assists the Commission’s legal staff and investigative staff with various duties consisting of:

• Drafting, preparing, and proofreading legal documents related to actions before the Commission. Also similarly assists with actions before hearing officers and in the court system. Monitors filing deadlines for staff. Proficient in office systems including Word, Adobe, etc.
• Maintaining the office mail log and reviewing correspondence for proper distribution of mail.
• Responsible for the maintenance and management of case updates into the ProLaw system and the Commission’s shared drive system.
• Preparing and organizing case reports, data compilation, and auditing of filings and Settlement fines. Assist with litigation preparation, as needed.
• Liaison with the Commission’s hearing officers. Responds to requests for logistical information by the hearing officers and attorneys.

Minimum Requirements

EDUCATION: NONE

EXPERIENCE, TRAINING, OR SKILLS: NONE

Substitute EDUCATION for EXPERIENCE: NONE

Substitute EXPERIENCE for EDUCATION: NONE

SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE

If you have questions about this advertisement, please contact Susan Clary at [e-mail] or 502-892-3400.

An Equal Opportunity Employer M/F/D