Executive Assistant to CEO - Admin & Ops Pro

Healthworks Medical Llc; Paducah (KY); On-site; USD 48,000 - 65,000; Full time

Job summary

HealthWorks Medical in Paducah, KY is seeking an Executive Assistant to provide trusted administrative support to the CEO and leadership team. You will coordinate calendars, meetings, travel, and meeting logistics, and prepare materials for recurring leadership sessions.

You will handle accounts payable, vendor communications, and routine finance tasks, while partnering with HR and operations. The role requires meticulous organization, discretion, and the ability to balance changing priorities

Qualifications

• Associate’s or bachelor’s degree in Business, Accounting, Finance, or a related field preferred; equivalent experience considered.
• Prior executive assistant, administrative, office coordination, or similar experience preferred.
• Accounts payable, bookkeeping, or financial administrative experience strongly preferred.
• Strong skills with Outlook, Word, Excel, PowerPoint, and calendar systems; familiarity with accounting software is a plus.
• Excellent organization, written communication, discretion, accuracy, and follow-through.
• Able to balance changing priorities and work collaboratively with executive, finance, HR, and operations teams.

Responsibilities

• Coordinate executive calendars, appointments, meetings, travel, and related logistics.
• Prepare agendas, presentations, meeting materials, notes, and action-item follow-up for recurring executive and management meetings.
• Support executive correspondence, scheduling requests, confidential documents, and deadline tracking.
• Keep leadership priorities, files, and commitments organized and accessible.
• Receive, code, and enter vendor invoices; route invoices for approval and maintain AP records.
• Assist with internal announcements, leadership communications, and company meetings.

Skills

Outlook

Word

Excel

PowerPoint

Calendar systems

Accounting software

Education

Business/Accounting/Finance degree or related field

Tools

Accounting software

Job description

HealthWorks Medical in Paducah, KY is seeking an Executive Assistant to provide trusted administrative support to the CEO and leadership team. You will coordinate calendars, meetings, travel, and meeting logistics, and prepare materials for recurring leadership sessions.

You will handle accounts payable, vendor communications, and routine finance tasks, while partnering with HR and operations. The role requires meticulous organization, discretion, and the ability to balance changing priorities