Executive Assistant - Leadership & Ops

TalentAlly; Texas; On-site; USD 52,000 - 110,000; Full time

Benefits offered by this job

Office snacks and amenities

Job summary

TalentAlly is seeking a highly organized Executive Assistant for onsite support in Spring, Texas. You will manage executives' calendars, coordinate meetings across time zones, prepare agendas, and track follow-up items to ensure deadlines are met.

In addition, you will coordinate travel, assist with office operations and onboarding, handle procurement and asset tracking, and help plan team events to foster a positive, collaborative environment. 3+ years of experience preferred.

Qualifications

• High school diploma or equivalent required; associate/bachelor preferred.
• 3+ years in executive administration or similar roles.
• Experience supporting senior leaders and cross-functional teams.

Responsibilities

• Manage complex calendars across multiple time zones.
• Coordinate team and leadership meetings; prepare agendas and minutes.
• Handle travel arrangements for domestic and international trips.
• Oversee office operations and onboarding logistics.
• Support procurement, hardware inventory, and asset tracking.
• Plan team offsites, events, and engagement activities.

Skills

Calendar management

Meeting coordination

Communication skills

Travel booking

Office operations

Procurement

Project coordination

Team engagement

Education

Associate degree or bachelor's preferred

Tools

Microsoft 365

Job description

TalentAlly is seeking a highly organized Executive Assistant for onsite support in Spring, Texas. You will manage executives' calendars, coordinate meetings across time zones, prepare agendas, and track follow-up items to ensure deadlines are met.

In addition, you will coordinate travel, assist with office operations and onboarding, handle procurement and asset tracking, and help plan team events to foster a positive, collaborative environment. 3+ years of experience preferred.