Remote Executive Assistant: Master Organizer

Allied Tech; Austin (TX); Remote; USD 55,000 - 68,000; Full time

Benefits offered by this job

Fully remote position

Health, dental, and vision insurance

401(k) with up to 6% company match

40 days of paid time off

Home-office stipend

Promote-from-within culture

Job summary

Allied Tech is seeking an organized and proactive Executive Assistant to support our executives remotely from Austin, TX. You will manage calendars, travel, inboxes, and document preparation while staying ahead of shifting priorities with discretion.

You’ll coordinate across teams using Google Workspace, Microsoft Office, Teams, Slack, and Zoom to deliver accurate materials and timely communications that keep leaders focused on high‑value priorities.

Qualifications

• Able to complete a wide variety of administrative tasks.
• Excellent written communication, including grammar, punctuation, and spelling.
• Strong organizational and task management skills.
• Comfortable navigating multiple software systems simultaneously.
• Fast, reliable internet connection and a distraction-free work environment.

Responsibilities

• Managing executive calendars, travel, appointments, and shifting priorities
• Monitoring inboxes and chats to help keep communication organized and on-track
• Conducting online research and gathering information to support executive decision-making
• Drafting, editing, and organizing documents, reports, presentations, and other business materials
• Handling a wide variety of administrative and operational tasks based on client needs
• Using software and AI-powered tools to complete work faster, more accurately, and more efficiently
• Helping executives stay organized, responsive, and focused on high-value priorities
• Handling confidential information with professionalism and discretion
• Following established processes to deliver consistent, high-quality executive support

Skills

Excellent written communication

Strong organizational skills

Task management

Fast internet

Discretion handling confidential info

Tools

Google Workspace

Microsoft Office

Microsoft Teams

Slack

Zoom

AI productivity tools

Job description

Allied Tech is seeking an organized and proactive Executive Assistant to support our executives remotely from Austin, TX. You will manage calendars, travel, inboxes, and document preparation while staying ahead of shifting priorities with discretion.

You’ll coordinate across teams using Google Workspace, Microsoft Office, Teams, Slack, and Zoom to deliver accurate materials and timely communications that keep leaders focused on high‑value priorities.