Executive Assistant - KCLS Foundation -- King County Library System

Greater Western Library Alliance Inc; King (NC); On-site; USD 52,000 - 64,000; Part time

Benefits offered by this job

Benefits eligible

Job summary

KCLS Foundation is seeking an Executive Assistant to provide high-level administrative support to the Executive Director and serve as a key liaison to the Board of Directors. The role involves managing calendars, coordinating correspondence, preparing confidential documents, and producing high-quality materials such as reports and decks.

The position is 30 hours per week with benefits eligibility, requiring discretion, strong communication skills, and the ability to manage multiple priorities in

Qualifications

• Prior Executive Assistant experience supporting an executive or board.
• Ability to manage confidential information with discretion.
• Strong verbal and written communication.

Responsibilities

• Manage complex calendars for the Executive Director.
• Coordinate correspondence and prepare confidential documents.
• Prepare reports, agreements, presentation decks, meeting minutes, RFPs, and manuals.
• Reconcile credit cards and manage expenses.
• Maintain master templates, mailing lists, and standardized documents.
• Use Monday.com to support organizational workflows.

Skills

Communication skills

Discretion

Calendar management

Administrative support

Project management

Tools

Monday.com

Job description

Executive Assistant - KCLS Foundation -- King County Library System

Post date: August 21, 2026

The KCLS Foundation is seeking a highly skilled and relationship-focused, 30 hours/week (benefits eligible), Executive Assistant to provide exceptional support to the Executive Director and serve as a key liaison to our Board of Directors. This role requires professionalism, discretion, and the ability to anticipate needs in a dynamic environment.

The Executive Assistant will manage complex administrative responsibilities, support high-level decision-making, and maintain strong working relationships with board members and internal strategic partners. This position requires excellent judgment, flexibility, and a proactive approach to problem-solving.

The Executive Assistant will support the Executive Director by managing complex calendars, coordinating correspondence, preparing confidential documents, and should be comfortable working with high-profile board members. This role requires anticipating the Executive Director’s needs, exercising sound independent judgment, and handling sensitive information with discretion. The position also involves credit card reconciliation, expense management, and producing high-quality written materials such as reports, agreements, presentation decks, meeting minutes, RFPs, and manuals. Additionally, the Executive Assistant will maintain master templates, mailing lists, and standardized documents while using databases and project management tools like Monday.com to support organizational workflows.

To succeed in this role, the ideal candidate will bring prior Executive Assistant experience, excellent verbal and written communication skills, and a high level of detail orientation. They should be comfortable working in a fast-paced environment, and able to adapt to a flexible schedule. Strong judgment, confidentiality, and relationship-building skills are essential. Familiarity with databases and project management platforms will further support the Executive Assistant’s ability to stay organized and maintain consistency across Foundation processes.

Wage : $38.06 - $46.30 Hourly