Administrative Assistant

NW Recruiting Partners; Seattle (WA); On-site; USD 80,000 - 115,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

Life, AD&D, and LTD Insurance

401K and profit-sharing matching

Paid Family Leave, Vacation, sick and

Home office setup reimbursement

Garage parking or Orca card

Job summary

NW Recruiting Partners in Seattle is seeking an experienced Executive Assistant to partner with C-level executives, manage complex calendars, coordinate travel, prepare board logistics, and help evolve the organization.

The role demands discretion, superb written and verbal communication, outstanding organizational skills, and proactive problem solving, with proficiency in Microsoft Office Suite, SharePoint, Teams, and Zoom.

Qualifications

• 5+ years supporting C-Suite executives
• Associate or Bachelor’s degree preferred but not required
• Proactive problem solver with keen attention to detail
• Outstanding writing and verbal communication skills
• Strong interpersonal skills and ability to maintain confidentiality
• Proficient with Microsoft Office, SharePoint, Teams, and Zoom

Responsibilities

• Handles complex calendar management and keeps executives aware of key appointments
• Coordinate and prioritize meeting requests and resolve issues
• Attend meetings, take notes, and provide board logistics support
• Manage email correspondence and route tasks to executives as needed
• Interact with business leaders, board members, and other parties with discretion
• Plan and coordinate weekly staff meetings and events
• Maintain databases and filing systems
• Coordinate domestic travel arrangements and logistics
• Submit expense reports timely for processing/reimbursement

Skills

calendar management

email management

communication

interpersonal skills

discretion

organizational skills

Education

Associate degree

Bachelor's degree

Tools

Microsoft Office Suite

SharePoint

Teams

Zoom

Job description

Executive Assistant

Seattle, WA

Work for a family-owned company that has been enabling businesses to prosper for many generations by providing long-term financial support, advice and resources. They are looking for an Executive Assistant who will partner with C-level executives to support the evolution of the organization and be an integral part of the company.

Executive Assistant Responsibilities:

• Handles complex calendar management and keep executives’ aware of key appointments.
• Coordinate and prioritize meeting requests while resolving issues.
• Attend meetings as needed, take notes, and provide logistical support for the Board.
• Manages email correspondence. Utilizes sound judgment to respond as necessary or to assign tasks to key executives as required.
• Interacts with business leaders, board members, and other parties and represents the executive by using discretion to reflect their style and philosophy.
• Effectively prioritizes, collaborates, tracks progress, and adapts to overcome challenges and complete assignments.
• Plan and coordinate weekly staff meetings, and events.
• Keep databases and filing systems clean and updated.
• Manages domestic business travel arrangements and logistics.
• Timely submission of expense reports for processing/reimbursement of all expenses.

Executive Assistant Profile:

• At least 5 years related experience providing support to the C-Suite level management.
• Associate or bachelor’s degree preferred but not required if equivalent experience is demonstrated.
• Proactive problem solver with a keen eye for detail.
• Outstanding writing and verbal communication skills.
• Strong interpersonal skills, professionalism and the ability to act discreetly and maintain confidentiality.
• Proficient with Microsoft Office Suite, SharePoint, Teams, and Zoom, comfortable with emerging technologies and quick to learn new systems.
• A high level of organization and strong prioritization skills.

Company Benefits and Appreciation:

• Medical, Dental, and Vison Insurance.
• Life, AD&D, and LTD Insurance.
• 401K and profit-sharing matching.
• Paid Family Leave, Vacation, sick and holidays.
• Home office setup reimbursement.
• Company paid garage parking or an Orca card option.

Compensation:

$80-115k/yr.