Part-Time Executive Assistant to CEO & Board

Paylocity; Aurora, Northern (IL, KY); Hybrid; USD 25,000 - 30,000; Part time

Job summary

The Community Foundation of the Fox River Valley is seeking an Administrative Assistant to provide general administrative support to the Foundation's senior leadership and staff in a part-time capacity. The role offers a welcoming environment with varied daily tasks to support a small, enthusiastic team.

The position requires handling calls, mail, calendar coordination, event planning, data entry, and report preparation, while assisting the President and CEO and the Board as needed.

Qualifications

• Bachelor’s Degree preferred.
• Highly organized and detail-oriented.
• Outstanding communication and interpersonal skills.
• Proficient with computers and Microsoft Office 365.
• Experience with databases and software packages.
• Ability to manage multiple tasks simultaneously.
• Not-for-Profit experience is a plus.
• Event experience is preferred.

Responsibilities

• Receive calls and walk-ins and direct to staff.
• Receive and disseminate Foundation mail and related tasks.
• Coordinate internal Foundation calendar for staff meetings.
• Coordinate meetings and events, including food and venue planning.
• Keep the office and supplies organized.
• Support staff with data entry, scanning, reports, and packet preparation.
• Assist the President & CEO and Board as needed.

Skills

Highly organized

Attention to detail

Outstanding communication

Interpersonal skills

Proficient computer skills

Ability to manage multiple tasks

Education

Bachelor’s Degree preferred

Tools

Microsoft Office 365

Job description

The Community Foundation of the Fox River Valley is seeking an Administrative Assistant to provide general administrative support to the Foundation's senior leadership and staff in a part-time capacity. The role offers a welcoming environment with varied daily tasks to support a small, enthusiastic team.

The position requires handling calls, mail, calendar coordination, event planning, data entry, and report preparation, while assisting the President and CEO and the Board as needed.