Senior Executive Assistant

Friends of Youth; Kirkland (WA); On-site; USD 79,000 - 100,000; Full time

Job summary

A non-profit organization in Kirkland is seeking a Senior Executive Assistant to support their Executive Leadership Team, including the CEO. The role involves organizing executive outreach and managing communications with Board members. Ideal candidates should possess extensive executive assistant experience and proficiency in MS365 Power Platform. This position offers a competitive yearly salary and is crucial in enhancing operational efficiency in a supportive environment.

Qualifications

• Minimum of 6 years of relevant experience required.
• Extensive experience with database and spreadsheet programs.
• Demonstrated knowledge of MS365 Power Platform.

Responsibilities

• Provide executive support to the Executive Leadership Team and CEO.
• Coordinate and support schedules, appointments, meetings, and travel.
• Attend Board meetings, take minutes, and prepare meeting materials.

Skills

Communication

Organizational skills

Problem-solving

Education

High school diploma or GED

Tools

MS365 Power Platform

Database and spreadsheet programs

Job description

6 days ago Be among the first 25 applicants

The Senior Executive Assistant provides executive support to the Executive Leadership Team, and direct support to the President and Chief Executive Officer (CEO). They serve as the primary contact for internal and external constituencies on all matters pertaining to each office. The Senior Executive Assistant serves as the liaison to the Board of Directors and Executive Leadership teams. They organize and coordinate executive outreach and external relations efforts.

CEO Support

1. Interact with internal and external constituents including but not limited to employees, clients, business and community leaders, donors, legislators, and members of the public.

2. Establish and promote positive communication and anticipate, evaluate, and diffuse potential problems in a professional manner.

3. Coordinate and support schedules, arrange appointments, travel, meetings, conference calls, etc.

4. Prepare and edit correspondence, reports, and presentations.

Board of Directors and Committee Support

1. Coordinate and provide support to the President and CEO and Board members at meetings, including but not limited to regular and special board meetings.

2. Plan, schedule, and coordinate special events on behalf of the Board of Directors, to include summer and holiday socials.

3. Attend Board meetings, take minutes, create packets to include pre-read materials, and provide meals and setup for meetings.

4. Maintain Board and Board Committee meeting schedules and reserve meeting rooms for Board and Committee meetings.

5. Correspond meeting notices and agendas to Board and Committee members.

6. Update and maintain Board members personal data for the Board Roster.

7. Update and distribute prospective Board member packets for voting.

8. Set up yearly calendar for Board and Committee meetings and provide copies for Board and Committee members.

Foundation Board of Directors Support

1. Attend and take minutes at Foundation Board meetings.

2. Schedule room reservations for Foundation Board meetings to be held offsite.

3. Maintain Foundation Board roster and terms.

4. Correspond with Foundation Board of Directors for meetings and scheduled events.

5. Create meeting packets to include pre-read materials.

job requirements

a. Education and Experience

1. High school diploma or a General Education Diploma (GED).

2. Minimum of 6 years of relevant experience and progressively responsible executive assistant experience.

3. Extensive experience with database and spreadsheet programs

4. Demonstrated knowledge of MS365 Power Platform.

Compensation details: 79700-99626 Yearly Salary

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Non-profit Organization Management

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