Executive Assistant

Swim Recruiting; Seattle (WA); Hybrid; USD 100,000 - 130,000; Full time

Job summary

Swim Recruiting is seeking an experienced Executive Assistant to support the CFO and their team, including Board-related duties. The role requires high organization, discretion, and proactive management of priorities and confidential information.

The successful candidate will coordinate calendars, travel, and communications, prepare Board materials, and support cross-functional initiatives with senior leaders across the organization. Bellevue, WA basis with hybrid work expectations.

Qualifications

• 8+ years of experience supporting senior executives, ideally at the CEO/CFO level.
• Experience supporting a Board of Directors and coordinating Board presentations/materials is required.
• Excellent organizational skills with the ability to manage multiple priorities and deadlines independently.
• Strong written and verbal communication skills with a polished, professional approach.
• Advanced proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Provide high-level administrative and organizational support to the CFO and his team, managing calendars, priorities, communications, travel and confidential information.
• Anticipate needs, manage competing priorities and ensure deadlines and follow-ups are proactively tracked.
• Coordinate meetings and projects across multiple departments and stakeholders.
• Lead the preparation and coordination of quarterly Board meetings, including agendas, presentation materials, Board books, action items and minutes.
• Act as a key point of contact for Board members and coordinate meeting logistics and travel.
• Prepare presentations, reports and other executive materials with a high degree of accuracy and confidentiality.
• Support internal and external communications and assist with projects and initiatives as required.

Skills

Executive support

Board coordination

Calendar management

Travel coordination

Confidential information handling

Microsoft Office proficiency

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

An exciting opportunity for an experienced Executive Assistant to support the CFO and their team in a broad and varied role, including supporting the Board and a range of executive-level priorities and initiatives. Read Full Description

An exciting opportunity for an experienced Executive Assistant to support the CFO and their team in a broad and varied role, including supporting the Board and a range of executive-level priorities and initiatives.

Who – The Company:

Our client is a large, well-established organization with a significant and growing operation. The company has a strong presence in its sector and offers a dynamic, collaborative environment with the opportunity to work closely with senior leadership.

What- The Role:

Our client is seeking an experienced Executive Assistant to support the CFO and their team. This is a high-visibility role for someone who is highly organized, polished and proactive, with strong business judgment and experience supporting senior executives and a Board of Directors.

• Provide high-level administrative and organizational support to the CFO and his team, managing calendars, priorities, communications, travel and confidential information.
• Anticipate needs, manage competing priorities and ensure deadlines and follow-ups are proactively tracked.
• Coordinate meetings and projects across multiple departments and stakeholders.
• Lead the preparation and coordination of quarterly Board meetings, including agendas, presentation materials, Board books, action items and minutes.
• Act as a key point of contact for Board members and coordinate meeting logistics and travel.
• Prepare presentations, reports and other executive materials with a high degree of accuracy and confidentiality.
• Support internal and external communications and assist with projects and initiatives as required.

Who- the Candidate:

• 8+ years of experience supporting senior executives, ideally at the CEO/CFO level.
• Previous experience supporting a Board of Directors and coordinating Board presentations/materials is required.
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines independently.
• Strong written and verbal communication skills and a polished, professional approach.
• Excellent judgment, discretion and ability to handle highly confidential information.
• Strong interpersonal skills and the ability to work effectively with senior leaders, Board members and stakeholders across an organization.
• Advanced proficiency with Microsoft Office, particularly Word, Excel, PowerPoint and Outlook.
• Bachelor’s degree or equivalent experience.

How much:

$100,000-$130,000.

Where:

Bellevue, WA, 4 days onsite, 1 remote working day/week.