Executive Assistant IV — Remote-Option Support

aa210; Sugar Land (TX); Hybrid; USD 60,000 - 85,000; Full time

Job summary

aa210 is seeking an Executive Assistant IV to perform highly responsible secretarial and confidential administrative work supporting the executive leader, with broad knowledge of district operations.

You will manage calendars, organize materials, prepare meetings and minutes, handle high-volume communications, and ensure timely completion of tasks with discretion and professionalism. The role may involve interaction with top officials and occasional travel.

Qualifications

• High School diploma or GED required; associate degree preferred.
• Strong communication, interpersonal and organizational abilities.
• Proficient in Microsoft Office; familiarity with spreadsheets and databases.
• Ability to handle confidential information with discretion; interact with top officials.

Responsibilities

• Maintain executive calendars and coordinate meetings, including scheduling and follow-ups.
• Organize program materials, mailings, manuals and training resources.
• Manage filing systems and office operations in line with procedures.
• Prepare minutes, responses and routine correspondence for executive signatures.
• Screen calls and visitors; handle inquiries requiring research or escalation.
• Assist with requisitions, payroll data, and department budget activities.

Skills

Confidentiality

Interpersonal skills

Organizational skills

Communication

Education

High School diploma or GED

Associate's degree preferred

Tools

Microsoft Office

PeopleSoft

Job description

aa210 is seeking an Executive Assistant IV to perform highly responsible secretarial and confidential administrative work supporting the executive leader, with broad knowledge of district operations.

You will manage calendars, organize materials, prepare meetings and minutes, handle high-volume communications, and ensure timely completion of tasks with discretion and professionalism. The role may involve interaction with top officials and occasional travel.