EXECUTIVE ASSISTANT III - DOS

Potomac Management Solutions; Tucson (AZ); On-site; USD 60,000 - 90,000; Full time

Job summary

POTOMAC MANAGEMENT SOLUTIONS in Tucson, AZ is seeking an experienced executive administrative specialist to support the leadership team. The role focuses on calendar management, travel coordination, meeting planning, and meticulous correspondence handling to ensure smooth operations.

Applicants must hold an active Secret clearance and have extensive experience in confidential executive support. The position emphasizes process improvement, stakeholder communication, and coordination of high-level

Qualifications

• Active secret clearance required.
• Experience handling confidential information with discretion.
• Requirement of experience with executive-level administration.

Responsibilities

• Provide comprehensive administrative support to the executive team, including calendar management and travel logistics.
• Coordinate meetings, prepare agendas, and handle post-meeting follow-up.
• Maintain and organize executive documents with accuracy and confidentiality.
• Serve as primary point of contact between executives and stakeholders to ensure effective communication.
• Identify opportunities for process improvements to enhance administrative efficiency.

Skills

Calendar management

Travel arrangements

Meeting coordination

Correspondence handling

Education

Bachelor's degree

Job description

MUST HAVE AN ACTIVE SECRET CLEARANCE

Provide comprehensive administrative support to the executive team, including calendar management, travel arrangements, meeting coordination, and correspondence handling.

Ensure administrative tasks meet task quality standards. Maintain and organize executive documents, ensuring accuracy, confidentiality, and compliance with internal policies. Assist in coordinating and managing executive projects, ensuring timely completion and alignment with task goals. Serve as a key point of contact between executives and internal/external stakeholders, ensuring effective and efficient communication. Plan and coordinate executive meetings, conferences, and events, including logistics, agendas, and follow-up activities.

Identify opportunities for process improvement and implement changes to enhance administrative efficiency and effectiveness.

EDUCATION:

Bachelor's or 13 years experience

EXPERIENCE

9 years of experience