Executive Assistant II: Strategic Board & Project Support

Adventist HealthCare; Gaithersburg (MD); On-site; USD 60,000 - 88,000; Full time

Job summary

Adventist HealthCare is seeking an experienced Executive Assistant II to support the System Quality leadership team. You will coordinate committee meetings, prepare letters, reports and minutes, and manage scheduling to keep executives aligned and informed.

The role emphasizes confidentiality, calendar management, special projects, data collection, and filing systems, with opportunities to support performance improvement initiatives and cross-functional collaboration.

Qualifications

• High School Diploma or GED required.
• Associates degree preferred.
• 3-5 years of experience as an Executive Assistant or servicing senior leadership/upper management.
• Exceptional or advanced computer skills in Microsoft Office.
• Knowledge of Visio and Microsoft Publisher.
• Excellent verbal and written communication skills.
• Excellent attention to detail.
• Proficient with standard office equipment (fax, copier, computer).
• Ability to establish positive working relationships internally and externally.
• Strong organizational skills.
• Ability to multi-task.

Responsibilities

• Coordinate committee meetings and prepare letters, reports and minutes; schedule meetings.
• Prepare yearly schedules for Board, Town Hall and Executive Staff meetings.
• Manage and coordinate office and administrative functions.
• Coordinate and lead special projects.
• Support clinical and performance improvement initiatives.
• Lead and support designated committees.
• Coordinate data collection, compilation and submission.
• Develop and maintain electronic filing system for admin and personnel records.

Skills

Microsoft Office

Communication

Organizational skills

Scheduling

Data handling

Education

High School Diploma or GED

Associates degree preferred

Tools

Visio

Microsoft Publisher

Job description

Adventist HealthCare is seeking an experienced Executive Assistant II to support the System Quality leadership team. You will coordinate committee meetings, prepare letters, reports and minutes, and manage scheduling to keep executives aligned and informed.

The role emphasizes confidentiality, calendar management, special projects, data collection, and filing systems, with opportunities to support performance improvement initiatives and cross-functional collaboration.