Strategic Executive Assistant to Senior Leaders

Baptist Health Care; Pensacola (FL); On-site; USD 42,000 - 64,000; Full time

Job summary

Baptist Health Care is seeking an Executive Assistant to support a senior vice president and other leaders. The role focuses on calendar management, communications, and high-level scheduling to maximize the executives’ time and efficiency.

Responsibilities include drafting communications, coordinating meetings, preparing briefing materials, managing confidential information, and providing superior administrative support to executives and guests.

Qualifications

• Requires 3 years experience supporting senior leaders or high-level executives.
• Maintains confidentiality of protected health and sensitive information.

Responsibilities

• Manages executive calendars and prioritizes commitments to maximize time efficiency.
• Handles executive correspondence and email triage; drafts communications and coordinates stakeholder responses.
• Resolves scheduling conflicts and coordinates internal/external meetings and travel logistics.
• Prepares briefing materials, meeting agendas, and executive summaries; records notes and action items.
• Provides support for meetings, events, and leadership activities including catering and logistics.
• Maintains confidential documents and records; routes mail and handles special processing as needed.
• Assists with executive expenses, budgets, vendor payments, and procurement tasks.
• Serves as first point of contact for visitors and manages reception and office flow.
• Addresses inquiries and escalates concerns with professionalism and empathy; supports service recovery.

Skills

3 years experience in executive admin

Education

High School Diploma or Equivalent

Job description

Baptist Health Care is seeking an Executive Assistant to support a senior vice president and other leaders. The role focuses on calendar management, communications, and high-level scheduling to maximize the executives’ time and efficiency.

Responsibilities include drafting communications, coordinating meetings, preparing briefing materials, managing confidential information, and providing superior administrative support to executives and guests.