Executive Assistant II - A&E Department Operations (Shift)

at Hospital Authority; Hillsdale (NJ); On-site; USD 29,000 - 35,000; Full time

Job summary

Hospital Authority in Kowloon Central Cluster seeks an Executive Assistant II for the Accident & Emergency Department at Queen Elizabeth Hospital. Responsible for assisting the A&E nurse in charge, managing the nurse station, and coordinating meetings and training events.

The role requires University graduate or an equivalent diploma with relevant experience, strong English and Chinese communication, and solid PC skills.

Qualifications

• Entry requirements: University graduates; OR F.5/S.5 with relevant diploma and experience.
• Preferable attributes: good interpersonal/communication and problem solving.
• Strong filing knowledge and good telephone manners.
• Customer service skills and ability to work independently.
• Good command of English and Chinese (and dialects like Mandarin) as required.
• Proficiency with common office software and PC applications.

Responsibilities

• Assist A&E nurse in charge and manage nurse station operations.
• Coordinate meetings and handle related matters.
• Prepare for training programs, workshops, conferences (scheduling and venue booking).
• Input data, keep records, and compile statistics/reports.
• Provide administrative and logistic support for daily department operations.
• Collect data and compile audits/surprise checks.
• Support clinical research/education activities.
• Manage duty rosters, department assets, and secretarial tasks.
• Provide logistics for medical reports and programs.
• Maintain confidential registry.
• Shift work required.
• Perform other duties as assigned.

Skills

Interpersonal skills

Communication skills

Problem solving

Filing knowledge

Telephone manners

Customer service

Independence

Bilingual English/Chinese

Office automation/PC skills

MS Word

Excel

PowerPoint

Chinese word processing

Education

University graduates

F.5/S.5 with relevant diploma

Tools

MS Word

Excel

PowerPoint

Chinese word processing

Job description

Hospital Authority in Kowloon Central Cluster seeks an Executive Assistant II for the Accident & Emergency Department at Queen Elizabeth Hospital. Responsible for assisting the A&E nurse in charge, managing the nurse station, and coordinating meetings and training events.

The role requires University graduate or an equivalent diploma with relevant experience, strong English and Chinese communication, and solid PC skills.