Executive Assistant – Clinical Administration & Procurement

at Hospital Authority; Teaneck Township (NJ); On-site; USD 35,000 - 42,000; Full time

Job summary

Princess Margaret Hospital, Kowloon West Cluster, is seeking an Executive Assistant I to provide clerical and logistic support to hospital committees and the Clinical Administration Unit. The role includes scheduling meetings, preparing materials, handling quotations, and coordinating with clinical users and vendors.

The ideal candidate holds a university degree or relevant diploma, with 5 HKCEE/HKDSE-equivalent passes, and experience in procurement or clinical administration.

Qualifications

• Entry requirement: University Graduates with working experience; OR F.5/ S.5 with: (a) 5 subjects passed in HKCEE incl. Eng (Syl. B) & Chin; or (b) 5 subjects in HKDSE attaining the level specified (i) Level 2 in Eng & Chin; and (ii) Level 2 in New Senior Secondary subjects/“Attained” in Applied Learning subjects (subject to max 2)
• AND diploma in a specialized function AND relevant experience.
• Preferable attributes/exposure: procurement and clinical administration; knowledge of HA corporate systems including ERP and EAM; good computer skills and MS Word/Excel/PowerPoint; excellent communication, interpersonal and organization skills.

Responsibilities

• Provide clerical and logistic support to Cluster and Hospital Committees; schedule meetings and consolidate materials
• Assist in obtaining quotations, draft specifications for tender exercises, and prepare purchase requisitions
• Handle enquiries, liaise with clinical users, internal departments and vendors
• File and retrieve documents, compile statistics, consolidate returns and search for information
• Support related webpages maintenance; perform other duties as assigned by supervisors.

Skills

Office software

Communication

Clerical work

Education

University degree or diploma

Tools

MS Word

Excel

PowerPoint

ERP/EAM knowledge

Job description

Princess Margaret Hospital, Kowloon West Cluster, is seeking an Executive Assistant I to provide clerical and logistic support to hospital committees and the Clinical Administration Unit. The role includes scheduling meetings, preparing materials, handling quotations, and coordinating with clinical users and vendors.

The ideal candidate holds a university degree or relevant diploma, with 5 HKCEE/HKDSE-equivalent passes, and experience in procurement or clinical administration.