Hospital Executive Assistant I – Frontline Admin Support

at Hospital Authority; Hillsdale (NJ); On-site; USD 35,000 - 42,000; Full time

Job summary

Queen Elizabeth Hospital in Kowloon Central Cluster invites applications for an Executive Assistant I (Administrative Services). The role supports reception, data collection, document coordination, procurement and day-to-day operations in a busy hospital setting.

The candidate should have a diploma in a specialized function or a university degree with relevant experience, plus strong English and Chinese language skills.

Qualifications

• University graduates with experience OR F.5/S.5 with HKCEE/HKDSE qualifications and diploma in a specialized function.
• Public healthcare or hospital operations experience is preferred.
• Strong written and spoken English and Chinese, including Cantonese and Mandarin.

Responsibilities

• Perform reception duties for patients, visitors and public.
• Possess shift duties including weekends and during extreme weather on rotation.
• Support general office administration and day-to-day operations.
• Consolidate corporate/cluster returns on administrative matters.
• Assist data collection, data entry, basic analysis and report preparation.
• Coordinate and prepare documents for hospital operations.
• Assist in procurement, stock control and inventory management.
• Assist in contract management and liaison with service users and contractors.
• Coordinate meetings, events and minute taking.
• Handle feedback and public inquiries and draft related correspondence.
• Provide hospital telephone operator duties when required.
• Carry out other duties as assigned by supervisor.

Skills

English–Chinese communication

Interpersonal skills

Problem solving

Multitasking

Customer service

Education

Diploma in a specialized function

University degree or equivalent

Tools

MS Office

Adobe Acrobat

Email/Internet tools

Job description

Queen Elizabeth Hospital in Kowloon Central Cluster invites applications for an Executive Assistant I (Administrative Services). The role supports reception, data collection, document coordination, procurement and day-to-day operations in a busy hospital setting.

The candidate should have a diploma in a specialized function or a university degree with relevant experience, plus strong English and Chinese language skills.