Executive Assistant II

Manheim Dallas-Fort Worth; Atlanta (GA); On-site; USD 44,000 - 67,000; Full time

Benefits offered by this job

Sixteen hours paid time off per month

Seven paid holidays

Bereavement leave

Volunteer time off

Parental leave

Job summary

Manheim Dallas-Fort Worth is seeking an experienced administrative professional to support three Vice Presidents within the Product & Engineering group. You will manage calendars, coordinate travel and events, prepare presentations and reports, and handle confidential tasks with discretion.

The role requires strong organizational skills, the ability to work independently in a fast-paced environment, and excellent communication with senior leaders and cross-functional partners.

Qualifications

• Experience supporting senior executives with professionalism, judgment and discretion.
• Strong organizational and prioritization skills to manage shifting priorities.
• Proactive, resourceful, able to work independently in a fast-paced environment.

Responsibilities

• Provide administrative support to three Vice Presidents, enabling efficient operations.
• Manage complex calendars across multiple senior leaders and align with priorities.
• Coordinate meetings/events logistics and follow-up actions.
• Arrange and manage complex travel with seamless coordination.
• Prepare agendas, notes, and distribute materials; maintain organized distribution lists.
• Handle expense coding and invoicing related to events and activities.
• Build relationships across the executive assistant network to improve coordination.

Skills

Executive support

Calendar management

Travel coordination

Event planning

Administrative project management

Education

High school diploma/GED

BA/BS or certification

Job description

Job Summary

Performs advanced, diversified, and highly confidential administrative assignments supporting three Vice Presidents within the Product & Engineering organization. Acts as a trusted partner to leadership, enabling efficient operations through calendar management, travel coordination, event planning, and administrative project management. Responsibilities include correspondence, preparation of presentations and reports, file maintenance, cross-functional coordination, meeting logistics, expense management, and welcoming visitors.

Job Summary

Performs advanced, diversified, and highly confidential administrative assignments supporting three Vice Presidents within the Product & Engineering organization. Acts as a trusted partner to leadership, enabling efficient operations through calendar management, travel coordination, event planning, and administrative project management. Responsibilities include correspondence, preparation of presentations and reports, file maintenance, cross-functional coordination, meeting logistics, expense management, and welcoming visitors.

Primary Duties/Key Responsibilites

What you will do

• Provides administrative support to senior executives, enabling effective day-to-day operations and leadership effectiveness.
• Manages complex calendar scheduling across multiple senior leaders, ensuring alignment with priorities and efficient use of time.
• Coordinates logistics for meetings and events, including planning, execution, and follow-up.
• Arranges and manages complex travel, ensuring seamless coordination and adherence to schedules.
• Enables leaders by ensuring meetings are well-prepared (agenda curation), documented (notes and follow-ups), and that distribution lists and materials remain organized.
• Handles accounting-related tasks including event invoicing, bill payment, expense coding, etc., as required to support team activity.
• Builds and maintains strong relationships across the executive assistant community to enable effective coordination, information sharing, and operational support.

Required Experience & Specialized Knowledge And Skills

Who you are

• High school diploma/GED and 7 years of experience; an associate’s degree, BA/BS or certification + up to 5 years’ experience; or 9 years of experience with no diploma or certification.
• Demonstrated ability to support senior executives with a high degree of professionalism, judgment, and discretion.
• Strong organizational and prioritization skills, with the ability to manage competing demands and shifting priorities effectively.
• Proactive and resourceful, with the ability to anticipate needs and operate independently in a fast-paced environment.
• Strong written and verbal communication skills, with the ability to effectively engage with senior leaders and cross-functional partners.
• Skilled in accuracy & attention to detail, budgeting, confidentiality, customer focus, and project administration & management.
• Skilled in collaborating with intent, communicating with consideration, developing trust, engaging others and striving for excellence.
• Availability for rotational on-call duties outside of standard business hours may be required.
• Atlanta based candidates only, willing to be onsite multiple times a week

Drug Testing

To be employed in this role, you'll need to clear a pre-employment drug test. Cox Automotive does not currently administer a pre-employment drug test for marijuana for this position. However, we are a drug-free workplace, so the possession, use or being under the influence of drugs illegal under federal or state law during work hours, on company property and/or in company vehicles is prohibited.

Compensation

Hourly pay rate is in the range of $32.26 - $48.41/hour. The hourly base rate may vary within the anticipated range based on factors such as the ultimate location of the position and the selected candidate’s knowledge, skills, and abilities. Position may be eligible for additional compensation that may include commission (annual, monthly, etc.) and/or an incentive program.

Benefits

Employees are eligible to receive a minimum of sixteen hours of paid time off every month and seven paid holidays throughout the calendar year. Employees are also eligible for additional paid time off in the form of bereavement leave, time off to vote, jury duty leave, volunteer time off, military leave, and parental leave.

Applicants must currently be authorized to work in the United States for any employer without current or future sponsorship.

EOE, including disability/vets