Executive Assistant

Covista; Chicago (IL); On-site; USD 28,254 - 51,219; Full time

Benefits offered by this job

Health, dental, vision, life and disability insurance

401k Retirement Program + 6% employer match

15 Days of Paid Vacation Days

12 Paid Holidays + 2 floating holidays

Job summary

Covista is seeking an experienced Executive Assistant in Chicago, Illinois, to provide comprehensive administrative support to leadership. This role involves managing complex calendars, organizing meetings, and preparing high-level documentation. The ideal candidate will have over 8 years of experience as an executive assistant, along with strong communication and organizational skills.

The expected salary ranges from $20.51 to $37.18 per hour, depending on experience and qualifications, along with a robust benefits package.

Qualifications

• 8+ years of executive assistant experience required.
• Excellent organizational, oral and written communication skills.
• Ability to maintain composure when working under pressure.

Responsibilities

• Anticipate leaders' needs and prioritize accordingly.
• Manage calendars and contact databases for meetings and travel.
• Act as a liaison between the leader and various stakeholders.

Skills

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Organizational skills

Communication skills

Multi-tasking

Attention to detail

Education

Bachelor's Degree or equivalent experience

Job description

Job Description

Opportunity at a Glance

This position provides a wide range of administration, general support and analysis duties of a highly responsible and confidential nature. The position will have regular exposure to confidential material and requires a great deal of professionalism, discretion and integrity in dealing with internal and external contacts.

Responsibilities

• Anticipate the needs and use discretion when setting priorities to keep leaders updated and aware of meetings, agendas, travel, upcoming events, incoming emails and letters, situations relating to employees and visitors.
• Manage the leader’s calendars and contact databases to schedule meetings, make travel arrangements (airline, car service, rental car, hotel, etc.), order office supplies/equipment, prepare expense statements, reserve and prepare facilities and catering.
• Act as a liaison between the leader and employees, clients and all external contacts, utilizing good judgment in determining when to act independently and when to refer matters for further attention.
• Handle a wide variety of complex situations and time conflicts involving the business/administrative functions of the office and is responsible for confidential and time‑sensitive material on a regular basis.
• Prepare high level documentation and advanced correspondence for presentation to the Members of the Board and/or Presidential Cabinet.
• Maintain accurate records and files; develop and maintain filing systems to include electronic and hard copy, computer diskette and network systems; ensure filings are in proper format and filed in a timely manner; supply information upon request.
• Assist in preparing the budget and tracking expenses.
• Organize large meetings which may include multiple departments of the organization.
• Provide administrative support for other member(s) of the team as assigned/directed by leader.
• Offer support and assistance to other departments and employees as needed for special projects and/or events.
• Complete other duties as assigned.
• Comply with all policies and standards.

Qualifications

• Bachelor's Degree required but may substitute a combination of education and experience required.
• 8+ years of executive assistant experience required.
• Microsoft Word, Excel, PowerPoint, Outlook and other Microsoft applications.
• Excellent organizational, oral and written communication skills.
• Ability to multi-task, work independently and as a team member.
• Ability to maintain composure when working under pressure.
• Attention to detail.
• Ability to use good judgment and discretion daily as well as when presented with confidential information.

Additional Information

In support of the pay transparency laws enacted across the country, the expected salary range for this position is between $20.51 and $37.18. Actual pay will be adjusted based on job‑related factors permitted by law, such as experience and training; geographic location; licensure and certifications; market factors; departmental budgets; and responsibility. The position qualifies for the below benefits.

Covista offers a robust suite of benefits including:

• Health, dental, vision, life and disability insurance
• 401k Retirement Program + 6% employer match
• 15 Days of Paid Vacation Days each Calendar Year
• 12 Paid Holidays + 2 floating holidays

For more information related to our benefits please visit: https://careers.covista.com/benefits

Equal Opportunity Statement

Equal Opportunity – Minority / Female / Disability / V / Gender Identity / Sexual Orientation