Executive Assistant II

CAI Cox Automotive Corp Svcs., LLC; Atlanta (GA); Hybrid; USD 44,000 - 66,000; Full time

Benefits offered by this job

Hybrid work arrangement

Job summary

Cox Automotive is seeking an Executive Assistant II to support three Vice Presidents within Product & Engineering. The role emphasizes confidential administrative duties, calendar control, travel arrangements, and project coordination to enable efficient operations.

You will prepare presentations, reports, and manage expenses while maintaining strong cross-functional collaboration and visitor reception. Atlanta-based, hybrid work; 15% travel.

Qualifications

• High school diploma/GED and 7 years of experience; an associate’s degree, BA/BS or certification + up to 5 years’ experience; or 9 years of experience with no diploma or certification.
• Demonstrated ability to support senior executives with professionalism, judgment, and discretion.
• Strong organizational and prioritization skills; ability to manage competing demands and shifting priorities.

Responsibilities

• Manage complex calendar scheduling across multiple senior leaders.
• Coordinate logistics for meetings and events, including planning, execution, and follow-up.
• Arrange and manage complex travel with adherence to schedules.
• Prepare meeting materials, notes, and follow-ups; maintain organized distribution lists.

Skills

Calendar management

Travel coordination

Event planning

Administrative project management

Budgeting

Discretion confidentiality

Communication skills

Education

High school diploma/GED

Associate's degree

BA/BS or certification

9 years experience w/o diploma

Tools

PowerPoint

Excel

Microsoft Office

Job description

Company Cox Automotive - USA Job Family Group Business Operations Job Profile Executive Assistant II Management Level Individual Contributor Flexible Work Option Hybrid - Ability to work remotely part of the week Travel % Yes, 15% of the time Work Shift Day Compensation Hourly base pay rate is $32.26 - $48.41/hour. The hourly base rate may vary within the anticipated range based on factors such as the ultimate location of the position and the selected candidate’s knowledge, skills, and abilities. Position may be eligible for additional compensation that may include commission (annual, monthly, etc.) and/or an incentive program.

JOB SUMMARY Performs advanced, diversified, and highly confidential administrative assignments supporting three Vice Presidents within the Product & Engineering organization. Acts as a trusted partner to leadership, enabling efficient operations through calendar management, travel coordination, event planning, and administrative project management.

Responsibilities include correspondence, preparation of presentations and reports, file maintenance, cross-functional coordination, meeting logistics, expense management, and welcoming visitors.

PRIMARY DUTIES/KEY RESPONSIBILITES

• Manages complex calendar scheduling across multiple senior leaders, ensuring alignment with priorities and efficient use of time.
• Coordinates logistics for meetings and events, including planning, execution, and follow-up.
• Arranges and manages complex travel, ensuring seamless coordination and adherence to schedules.
• Enables leaders by ensuring meetings are well-prepared (agenda curation), documented (notes and follow-ups), and that distribution lists and materials remain organized.
• Handles accounting-related tasks including event invoicing, bill payment, expense coding, etc., as required to support team activity.
• Builds and maintains strong relationships across the executive assistant community to enable effective coordination, information sharing, and operational support.

Required Experience & Specialized Knowledge and skills

Who you are High school diploma/GED and 7 years of experience; an associate’s degree, BA/BS or certification + up to 5 years’ experience; or 9 years of experience with no diploma or certification. Demonstrated ability to support senior executives with a high degree of professionalism, judgment, and discretion. Strong organizational and prioritization skills, with the ability to manage competing demands and shifting priorities effectively. Proactive and resourceful, with the ability to anticipate needs and operate independently in a fast-paced environment. Strong written and verbal communication skills, with the ability to effectively engage with senior leaders and cross-functional partners. Skilled in accuracy & attention to detail, budgeting, confidentiality, customer focus, and project administration & management. Skilled in collaborating with intent, communicating with consideration, developing trust, engaging others and striving for excellence. Availability for rotational on-call duties outside of standard business hours may be required. Atlanta based candidates only, willing to be onsite multiple times a week.

Drug Testing

To be employed in this role, you’ll need to clear a pre-employment drug test. Cox Automotive does not currently administer a pre-employment drug test for marijuana for this position. However, we are a drug-free workplace, so the possession, use or being under the influence of drugs illegal under federal or state law during work hours, on company property and/or in company vehicles is prohibited.

Benefits

Employees are eligible to receive a minimum of sixteen hours of paid time off every month and seven paid holidays throughout the calendar year. Employees are also eligible for additional paid time off in the form of bereavement leave, time off to vote, jury duty leave, volunteer time off, military leave, and parental leave.

About Us

Through groundbreaking technology and a commitment to stellar experiences for drivers and dealers alike, Cox Automotive employees are transforming the way the world buys, owns, sells – or simply uses – cars. Cox Automotive employees get to work on iconic consumer brands like Autotrader and Kelley Blue Book and industry-leading dealer-facing companies like vAuto and Manheim, all while enjoying the people-centered atmosphere that is central to our life at Cox. Benefits of working at Cox may include health care insurance (medical, dental, vision), retirement planning (401(k)), and paid days off (sick leave, parental leave, flexible vacation/wellness days, and/or PTO). For more details on what benefits you may be offered, visit our benefits page.

Cox is an Equal Employment Opportunity employer – All qualified applicants/employees will receive consideration for employment without regard to that individual’s age, race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, gender identity, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law. Cox provides reasonable accommodations when requested by a qualified applicant or employee with disability, unless such accommodations would cause an undue hardship.

Applicants must currently be authorized to work in the United States for any employer without current or future sponsorship. No OPT, CPT, STEM/OPT or visa sponsorship now or in future.

Cox brings together the world’s greatest minds to help breathe life into new possibilities – and drive innovation for a better future. That’s why we look for individuals who share our pioneering spirit, have imaginative ideas and are fearless when it comes to tackling the world’s biggest challenges. Our people love technology – and they love making a difference. They have a passion for finding new solutions and working with brilliant colleagues. Every day they dedicate themselves to a huge range of exciting projects, contributing to the Cox vision around the globe. From engineering new sustainability solutions that conserve water and energy to creating the infrastructure for the smart cities of tomorrow, there’s no challenge too great for our pioneers. And there’s no shortage of opportunities for you to make a difference. Come and experience the dynamic, collaborative and creative environments where your ideas are welcome and new discoveries are waiting. To help you grow to your full potential, we strive to support our employees in their career aspirations and promote the freedom to explore new horizons.