Executive Assistant II

Cox Enterprises; Atlanta (GA); On-site; USD 65,000 - 90,000; Full time

Job summary

Cox Enterprises is seeking an experienced Administrative Assistant to support three Vice Presidents within Product & Engineering. The role emphasizes calendar management, travel coordination, event planning, and confidential project work.

You will prepare presentations and reports, handle correspondence, manage expenses, and coordinate cross-functional activities. Onsite in Atlanta, candidates should be prepared for a dynamic, fast-paced environment requiring discretion and professionalism.

Qualifications

• Must have professional calendar management experience for senior executives.
• Strong organizational and prioritization skills in fast-paced environments.
• Proactive, resourceful, and able to work independently with discretion.

Responsibilities

• Provides administrative support to senior executives, enabling effective day-to-day operations and leadership effectiveness.
• Manages complex calendar scheduling across multiple senior leaders, ensuring alignment with priorities and efficient use of time.
• Coordinates logistics for meetings and events, including planning, execution, and follow-up.
• Arranges and manages complex travel, ensuring seamless coordination and adherence to schedules.
• Prepares meetings with agenda, notes, and follow-ups; distributes materials and maintains organized distribution lists.
• Handles accounting-related tasks including event invoicing, bill payment, expense coding, etc.
• Builds and maintains relationships across the executive assistant community for coordination and support.

Skills

Calendar management

Travel coordination

Event planning

Executive support

Communication

Discretion

Education

High school diploma/GED

Associate's degree

BA/BS

Certification

Job description

JOB SUMMARY

Performs advanced, diversified, and highly confidential administrative assignments supporting three Vice Presidents within the Product & Engineering organization. Acts as a trusted partner to leadership, enabling efficient operations through calendar management, travel coordination, event planning, and administrative project management. Responsibilities include correspondence, preparation of presentations and reports, file maintenance, cross-functional coordination, meeting logistics, expense management, and welcoming visitors.

PRIMARY DUTIES/KEY RESPONSIBILITES

What you will do

• Provides administrative support to senior executives, enabling effective day-to-day operations and leadership effectiveness.
• Manages complex calendar scheduling across multiple senior leaders, ensuring alignment with priorities and efficient use of time.
• Coordinates logistics for meetings and events, including planning, execution, and follow-up.
• Arranges and manages complex travel, ensuring seamless coordination and adherence to schedules.
• Enables leaders by ensuring meetings are well-prepared (agenda curation), documented (notes and follow-ups), and that distribution lists and materials remain organized.
• Handles accounting-related tasks including event invoicing, bill payment, expense coding, etc., as required to support team activity.
• Builds and maintains strong relationships across the executive assistant community to enable effective coordination, information sharing, and operational support.

Required Experience & Specialized Knowledge and skills

Who you are

• High school diploma/GED and 7 years of experience; an associate’s degree, BA/BS or certification + up to 5 years’ experience; or 9 years of experience with no diploma or certification.
• Demonstrated ability to support senior executives with a high degree of professionalism, judgment, and discretion.
• Strong organizational and prioritization skills, with the ability to manage competing demands and shifting priorities effectively.
• Proactive and resourceful, with the ability to anticipate needs and operate independently in a fast-paced environment.
• Strong written and verbal communication skills, with the ability to effectively engage with senior leaders and cross-functional partners.
• Skilled in accuracy & attention to detail, budgeting, confidentiality, customer focus, and project administration & management.
• Skilled in collaborating with intent, communicating with consideration, developing trust, engaging others and striving for excellence.
• Availability for rotational on-call duties outside of standard business hours may be required.
• Atlanta based candidates only, willing to be onsite multiple times a week