Executive Assistant II

Cox; Atlanta (GA); On-site; USD 44,000 - 66,000; Full time

Benefits offered by this job

Paid time off

Paid holidays

Bereavement leave

Voting leave

Jury duty leave

Volunteer time off

Military leave

Parental leave

Job summary

Cox is seeking an experienced executive assistant to support three Vice Presidents in Product & Engineering. You will act as a trusted partner to leadership, enabling efficient operations through calendar management, travel coordination, event planning, and administrative project management.

Responsibilities include preparing presentations and reports, handling correspondence, file maintenance, meeting logistics, expense management, and welcoming visitors.

Qualifications

• Support senior executives with professionalism and discretion.
• Manage calendars across multiple senior leaders.
• Plan meetings/events and coordinate travel.
• Strong written and verbal communication; budget awareness.

Responsibilities

• Provides administrative support to senior executives, enabling effective day-to-day operations and leadership effectiveness.
• Manages complex calendar scheduling across multiple senior leaders, ensuring alignment with priorities and efficient use of time.
• Coordinates logistics for meetings and events, including planning, execution, and follow-up.
• Arranges and manages complex travel, ensuring seamless coordination and adherence to schedules.
• Enables leaders by ensuring meetings are well-prepared (agenda curation), documented (notes and follow-ups), and that distribution lists and materials remain organized.
• HAndles accounting-related tasks including event invoicing, bill payment, expense coding, etc., as required to support team activity.
• Builds and maintains strong relationships across the executive assistant community to enable effective coordination, information sharing, and operational support.

Skills

Calendar mgmt

Travel coordination

Event planning

Project management

Communication

Education

High school diploma/GED

Associate's degree or BA/BS

Certification (optional)

Job description

JOB SUMMARY

Performs advanced, diversified, and highly confidential administrative assignments supporting three Vice Presidents within the Product & Engineering organization. Acts as a trusted partner to leadership, enabling efficient operations through calendar management, travel coordination, event planning, and administrative project management. Responsibilities include correspondence, preparation of presentations and reports, file maintenance, cross-functional coordination, meeting logistics, expense management, and welcoming visitors.

PRIMARY DUTIES/KEY RESPONSIBILITES

What you will do

• Provides administrative support to senior executives, enabling effective day-to-day operations and leadership effectiveness.
• Manages complex calendar scheduling across multiple senior leaders, ensuring alignment with priorities and efficient use of time.
• Coordinates logistics for meetings and events, including planning, execution, and follow-up.
• Arranges and manages complex travel, ensuring seamless coordination and adherence to schedules.
• Enables leaders by ensuring meetings are well-prepared (agenda curation), documented (notes and follow-ups), and that distribution lists and materials remain organized.
• Handles accounting-related tasks including event invoicing, bill payment, expense coding, etc., as required to support team activity.
• Builds and maintains strong relationships across the executive assistant community to enable effective coordination, information sharing, and operational support.

Required Experience & Specialized Knowledge and skills

Who you are

• High school diploma/GED and 7 years of experience; an associate's degree, BA/BS or certification + up to 5 years' experience; or 9 years of experience with no diploma or certification.

• Demonstrated ability to support senior executives with a high degree of professionalism, judgment, and discretion.
• Strong organizational and prioritization skills, with the ability to manage competing demands and shifting priorities effectively.
• Proactive and resourceful, with the ability to anticipate needs and operate independently in a fast-paced environment.
• Strong written and verbal communication skills, with the ability to effectively engage with senior leaders and cross-functional partners.
• Skilled in accuracy & attention to detail, budgeting, confidentiality, customer focus, and project administration & management.
• Skilled in collaborating with intent, communicating with consideration, developing trust, engaging others and striving for excellence.
• Availability for rotational on-call duties outside of standard business hours may be required.
• Atlanta based candidates only, willing to be onsite multiple times a week

USD 32.26 - 48.41 per hour

Hourly pay rate is in the range of $32.26 - $48.41/hour. The hourly base rate may vary within the anticipated range based on factors such as the ultimate location of the position and the selected candidate's knowledge, skills, and abilities. Position may be eligible for additional compensation that may include commission (annual, monthly, etc.) and/or an incentive program.

Benefits:

Employees are eligible to receive a minimum of sixteen hours of paid time off every month and seven paid holidays throughout the calendar year. Employees are also eligible for additional paid time off in the form of bereavement leave, time off to vote, jury duty leave, volunteer time off, military leave, and parental leave.

Applicants must currently be authorized to work in the United States for any employer without current or future sponsorship.

EOE, including disability/vets