Executive Administrative Assistant, Finance

State of Louisiana; Baton Rouge (LA); On-site; USD 40,000 - 55,000; Full time

Job summary

State of Louisiana — University of Louisiana System Board Office is seeking an Administrative Assistant to provide comprehensive administrative support to the Vice President of Business and Finance and the Finance Department. The role focuses on calendar and meeting management, communications, document and records management, and other departmental support.

Ideal candidates bring an Associate degree or 3+ years of relevant experience, strong organizational skills, discretion with confidential

Qualifications

• Associate degree in Business Administration, Accounting, Office Management, or related field, or a minimum of 3 years of professional administrative experience supporting finance or executive operations.
• Experience in finance, accounting or higher education office environments is preferred.

Responsibilities

• Provide direct administrative support to the VP of Business and Finance and to the Finance Department.
• Coordinate calendars, meetings, and prepare materials.
• Prepare, edit and format correspondence, reports, spreadsheets, and presentations.
• Maintain organized filing systems and ensure confidentiality of records.
• Support departmental initiatives and special projects as needed.
• Perform other duties as assigned by the VP of Business and Finance.

Skills

Organization

Attention to detail

Confidentiality

Professionalism

Time management

Education

Associate degree or 3+ years admin experience

Tools

Microsoft Office

Excel

Job description

State of Louisiana — University of Louisiana System Board Office is seeking an Administrative Assistant to provide comprehensive administrative support to the Vice President of Business and Finance and the Finance Department. The role focuses on calendar and meeting management, communications, document and records management, and other departmental support.

Ideal candidates bring an Associate degree or 3+ years of relevant experience, strong organizational skills, discretion with confidential