Executive Assistant I

Pyramid Consulting, Inc; Chicago (IL); On-site; USD 36,000 - 43,000; Full time

Benefits offered by this job

Health Insurance

401(k) Plan

Paid sick leave

Job summary

Pyramid Consulting, Inc. seeks an Executive Assistant I for a 06+ months contract in Chicago, onsite. The role supports the Divisional Sr. VP, handles confidential information, calendars, travel arrangements, and meeting summaries, with a focus on accuracy and discretion.

We require 3+ years of admin experience, strong PC skills (Word/Excel/PowerPoint/Lotus Notes), and excellent communication. Applicants should be organized, proactive, and capable of leading other assistants when needed.

Qualifications

• 3+ years of administrative support experience.
• Knowledge of office procedures and equipment.
• Strong verbal and written communication skills, including punctuation and composition.
• High degree of confidentiality, independent judgment, and initiative.
• Proficiency in PC applications including Word, Excel, PowerPoint, and Lotus Notes.
• Nice to have a Secretarial certificate from an accredited secretarial school.

Responsibilities

• Perform secretarial and administrative duties, maintaining office operations in the absence of the Divisional Sr. VP.
• Expedite requests from corporate management and conduct administrative follow-ups on pending matters.
• Compose, type, and transcribe correspondence, reports, and forms, ensuring a professional appearance.
• Compile special reports and charts through data collection from various sources.
• Establish and maintain confidential files and corporate records, adhering to retention procedures.
• Process payments for invoices and maintain departmental billing and budget data.
• Screen telephone calls and visitors, manage the master calendar, and schedule appointments.
• Handle special projects, including meeting coordination, travel arrangements, and preparing summaries of meetings.
• Maintain a thorough knowledge of organizational changes and corporate policies, ensuring confidentiality at all times.
• Lead other administrative assistants within the division as needed.

Skills

Administrative support

Communication

Confidentiality

Calendar management

Education

High School Diploma or GED

Secretarial certificate (nice to have)

Tools

Word

Excel

PowerPoint

Lotus Notes

Job description

Immediate need for a talented Executive Assistant I. This is a 06+months contract opportunity with long-term potential and is located in Chicago, IL(Onsite). Please review the job description below and contact me ASAP if you are interested.

Job ID:26-32191

Pay Range: $26 - $31/hour. Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location).

Key Responsibilities:

• Perform secretarial and administrative duties, maintaining office operations in the absence of the Divisional Sr. VP.
• Expedite requests from corporate management and conduct administrative follow-ups on pending matters.
• Compose, type, and transcribe correspondence, reports, and forms, ensuring a professional appearance.
• Compile special reports and charts through data collection from various sources.
• Establish and maintain confidential files and corporate records, adhering to retention procedures.
• Process payments for invoices and maintain departmental billing and budget data.
• Screen telephone calls and visitors, manage the master calendar, and schedule appointments.
• Handle special projects, including meeting coordination, travel arrangements, and preparing summaries of meetings.
• Maintain a thorough knowledge of organizational changes and corporate policies, ensuring confidentiality at all times.
• Lead other administrative assistants within the division as needed.

Key Requirements and Technology Experience:

• High School Diploma or G.E.D.
• 3+ years of administrative support experience.
• Knowledge of office procedures and equipment.
• Strong verbal and written communication skills, including punctuation and composition.
• High degree of confidentiality, independent judgment, and initiative.
• Proficiency in PC applications including Word, Excel, PowerPoint, and Lotus Notes.
• Ability to exercise confidentiality, tact, and diplomacy.
• Nice to have: Secretarial certificate from an accredited secretarial school.

Our client is a leading Healthcare Industry, and we are currently interviewing to fill this and other similar contract positions.

Pyramid Consulting, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, colour, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.