Executive Administrative Assistant — Public Sector

City of Chicago Department of Law; Chicago (IL); On-site; USD 52,000 - 70,000; Full time

Job summary

City of Chicago seeks an administrative support professional to assist the Executive Administration Division. Responsibilities include organizing confidential files, managing inquiries, and ensuring smooth office operations.

The role requires calendar management, note-taking at meetings, and preparing materials using PowerPoint and Excel. Candidates should have a related Bachelor's degree or equivalent admin experience and strong MS Office skills.

Qualifications

• Bachelor’s degree or higher in Business Administration, Public Administration or related field plus one year of administrative experience
• Alternatively: Five years of administrative work experience
• Alternative: Associate’s degree in Business/Public Administration or related field plus three years of administrative work experience

Responsibilities

• Implement and organize division practices and procedures, manage confidential files and filing systems, and route inquiries to appropriate staff for smooth operations.
• Maintain calendars, schedule appointments, prepare documents, take notes at meetings, and inform staff of upcoming commitments using MS Office tools.
• Prepare status reports, relay information to team members, and ensure timely communication on projects and assignments.

Skills

Customer service

Scheduling

Communication

Education

Bachelor's degree in Business Administration/Public Administration or related field

Associate’s degree + 3 years of admin work

Five years of administrative work experience

Tools

Microsoft Office Suite

Outlook

PowerPoint

Excel

Job description

City of Chicago seeks an administrative support professional to assist the Executive Administration Division. Responsibilities include organizing confidential files, managing inquiries, and ensuring smooth office operations.

The role requires calendar management, note-taking at meetings, and preparing materials using PowerPoint and Excel. Candidates should have a related Bachelor's degree or equivalent admin experience and strong MS Office skills.