Executive Assistant I (Administrative Services)

at Hospital Authority; Hillsdale (NJ); On-site; USD 35,000 - 42,000; Full time

Job summary

Executive Assistant I (Administrative Services) at Kowloon Hospital provides essential administrative support to day-to-day operations, coordinates meetings, monitors contractor performance, and assists in data collection and reporting. The role also supports procurement, inventory, and document preparation for hospital operations.

Ideal candidates have strong English and Chinese communication skills, meticulous attention to detail, and the ability to supervise supporting staff while ensuring

Qualifications

• University graduates with experience; OR F.5/S.5 with English and Chinese language passes.
• AND diploma in a specialized function and relevant experience.

Responsibilities

• Provide administrative and clerical support to day-to-day operations.
• Assist in monitoring contractors’ performance and contract expiry/renewal.
• Consolidate returns on administrative matters and donations.
• Assist in data collection, entry, analysis and reports.
• Coordinate documents for hospital operations; assist procurement and inventory.

Skills

Interpersonal skills

Bilingual English/Chinese

Education

University graduates with experience

F.5/S.5 + diploma in a specialized function

Tools

MS Word

Excel

PowerPoint

Adobe Acrobat

Job description

Executive Assistant I (Administrative Services) – (

REF. NO.

: KCC2610016)

Description

Application Deadline: 26 October 2026
Date of Issue: 12 October 2026

++Vacancy Notification Circular No. KCC2610016++

Rank: Executive Assistant I

Department / Hospital: Administrative Services Department, Kowloon Hospital

Pay: HK$24,675 – HK$29,195 per month

Up to 5% of total basic salary as end-of-contract gratuity may be offered to contract staff upon completion of the contract subject to satisfactory performance.

Key Responsibilities:

1. Provide administrative and clerical support to the day-to-day operations of the department.


2. Assist in monitoring contractors’ performance and compliance with contract terms and conditions, including following up on contract expiry dates, renewal arrangements, service performance and related documentation.


3. Consolidate corporate/cluster returns on administrative matters and donation projects.


4. Assist in data collection, entry, analysis and preparation for various reports.


5. Assist in the coordination and preparation of documents for hospital operation.


6. Assist in procurement and inventory keeping of the department.


7. Co-ordinate meetings, programs, activities and write minutes for meetings.


8. Handle enquiries, feedbacks and draft correspondences.


9. Supervise supporting staff.


10. Perform any other duties as assigned by supervisor(s).

Entry Requirements:

1. University Graduates with experience; OR


2. F.5 / S.5 with
   (a) HKCEE 5 passes including English Language (Syllabus B) and Chinese Language; OR
   (b) 5 subjects in HKDSE attaining the level specified below:
   (i) Level 2 in English Language & Chinese Language; AND
   (ii) Level 2 in New Senior Secondary Subjects / “Attained” in Applied Learning subjects (subject to a maximum of 2 subjects under this category) / Grade E in Other Language subjects.

AND diploma in a specialized function AND relevant experience

Preferred Attributes / Exposure:

1. Knowledge of hospital and administrative operation.


2. Good command of both written and spoken English and Chinese


3. Excellent interpersonal, communication and organization skills.


4. Proficiency in common office automation (e.g. E-mail, Internet / Intranet etc.), media graphics, video editing and PC applications (e.g. Adobe Acrobat, Canva, Electronic Filing System, MS Word, Excel and PowerPoint in both Chinese and English, etc.).


5. Meticulous and attentive to details.


6. Relevant procurement experience is preferred.

Remarks:

1. Please refer to https://www.ha.org.hk/haho/ho/hrd_jv/NotestoApplicants.pdf for “Notes to Applicants”.

Location:

: Kowloon Central Cluster

Job:

: Supervisory, Clerical and General (Including EA rank)

Job Type:

: Full Time

Post Date:

: 12/10/2026