Executive Assistant I (Simulation Training Centre) – Hong Kong Children’s Hospital

at Hospital Authority; Hillsdale (NJ); On-site; USD 35,000 - 42,000; Full time

Job summary

Hong Kong Children’s Hospital is seeking an Executive Assistant I for the Simulation Training Centre in Kowloon Central Cluster. The role involves multi-media training material production, admin oversight of daily Centre operations, data analysis, and coordination of meetings and activities.

The ideal candidate has university graduation with relevant experience or a strong local education background, and diploma in a specialized function.

Qualifications

• University graduates with experience; OR F.5 / S.5 with Passes in 5 subjects including English and Chinese, or equivalent.
• AND diploma in a specialized function and relevant experience.

Responsibilities

• Assist in production of training materials (website, video, multimedia, PowerPoints, live webcasts).
• Provide administrative support for daily operations of the Simulation Training Centre, including participant registration, liaising with instructors, and using hospital systems to order materials and manage services.
• Collect, verify, input and analyze data; compile statistics and prepare reports/presentations.
• Coordinate meetings, programs, workshops, and activities; handle correspondence and filing.
• Perform receptionist duties and respond to enquiries; assist in research activities of the Centre.

Skills

Video editing

Meeting coordination

MS Word

MS Excel

PowerPoint

Interpersonal skills

Independent work

Education coordination

Education

University degree

Diploma in specialized function

Tools

EPR

CMMS

JOS

Job description

Executive Assistant I (Simulation Training Centre) – Hong Kong Children’s Hospital – (

REF. NO.

: HKCH2609015)

Description

Rank: Executive Assistant I

Department/Hospital/Cluster: Simulation Training Centre, Hong Kong Children’s Hospital (HKCH), Kowloon Central Cluster

Pay: HK$24,675 to $29,195 per month Up to 5% of total basic salary as end-of-contract gratuity may be offered to contract staff upon completion of the contract subject to satisfactory performance.

Responsibilities:

Assist in specialized function and follow standardized protocol under supervision. The typical duties include:

1. Participate in the production of various training materials including website, video, multimedia in social media, PowerPoints, live webcasts, video-conferencing and handouts.

2. Perform administrative support for the daily operation of the Simulation Training Centre including registration of course participants, liaising with course instructors, correspondence with course accreditation professional organizations, monitoring of the teaching profile of instructors and using various HA and Hospital computer systems to order material, maintenance and services for the running of the Centre.

3. Collect / verify, input and perform data analysis, compile statistics, develop and prepare report/ presentation (including graphic presentation) of the output of the Centre.

4. Liaise, coordinate and organize for meetings, programs, workshops, seminars and activities.

5. Handle correspondence and documents including filing and record keeping.

6. Perform receptionist duties and answer enquiries.

7. Assist in research activities of the Centre.

8. Provide secretarial support of various courses committee.

9. Provide general technical support, such as operating audio visual equipment / video-conferencing equipment / simulators during the course.

10. Perform any other relevant duties as assigned by the supervisor.

Entry Requirements:

1. University graduates with experience; OR

2. F.5 / S.5 with

a) Passes in 5 subjects in the Hong Kong Certificate of Education Examination including English Language (Syllabus B) and Chinese Language, or equivalent. OR

b) 5 subjects in the Hong Kong Diploma of Secondary Education attaining the level specified below:

§ Level 2 in English Language and Chinese Language; and

§ Level 2 in New Senior Secondary subjects/ “Attained” in Applied Learning subjects (subject to a maximum of 2 subjects under this category) / Grade E in Other Language subjects; or equivalent.

AND diploma in a specialized function AND relevant experience.

Preferred Attributes / Exposure:

1. Working experience in education / training coordination for learners from various hospitals and professional background.

2. Knowledge and experience in video editing and authoring for education and training.

3. Knowledge and experience in organize meetings, courses and activities.

4. Competency in the use of various hospital systems for supplies ordering, repair & maintenance such as EPR, CMMS, JOS.

5. Proficiency in the use of MS Word, Excel and PowerPoint.

6. Good interpersonal skill, self-motivated and able to work independently.

Remarks:

1. Please refer to https://www.ha.org.hk/haho/ho/hrd_jv/NotestoApplicants.pdf for “Notes to Applicants”.

Location:

: Kowloon Central Cluster

Job:

: Supervisory, Clerical and General (Including EA rank)

Job Type:

: Full Time

Post Date:

: 25/9/2026