Executive Assistant II (Project Management Office)

at Hospital Authority; Closter (NJ); On-site; USD 29,000 - 35,000; Full time

Job summary

Hospital Authority is seeking an Executive Assistant II for the Project Management Office at Head Office. The role involves high volumes of administrative support, document handling, and governance submissions across IT and health informatics functions.

You should have a university degree or a diploma plus relevant IT/administration experience, with strong English and Chinese communication and proficiency in MS Office.

Qualifications

• University Graduates; OR F.5 / S.5 with:
• 5 passes in HKCEE including English and Chinese; or 5 subjects in HKDSE with English/Chinese Level 2 and other requirements
• AND a diploma in IT / Administration / Management / Language / Social Science

Responsibilities

• Provide daily administrative and clerical support, including drafting correspondence, maintaining filing systems and records.
• Manage departmental assets and inventory records, process purchase orders and update manpower records.
• Consolidate inputs from project teams to prepare formal replies for governance bodies.
• Support collection and preliminary analysis of project data and preparation of progress reports.
• Coordinate and organise meetings, workshops and activities including scheduling, venue booking, minutes and logistics.
• Handle general enquiries and liaise with internal and external stakeholders.

Skills

English language

Chinese language

Communication

Education

University degree

Diploma in IT/Administration/Management/Language/Social Science

Tools

MS Office

Job description

Executive Assistant II (Project Management Office)

REF. NO.

HOITD2609008

Description

Application Deadline: 9 October 2026

Date of Issue: 25 September 2026

Vacancy Notification Circular No.: HOITD2609008

Position: Executive Assistant II (Project Management Office)

Rank: Executive Assistant II

Department / Cluster: Information Technology and Health Informatics Division, HA Head Office

Pay: HK$20,159 to HK$24,503 per month Up to 5% of total basic salary as end-of-contract gratuity may be offered to contract staff upon completion of the contract subject to satisfactory performance.

Key Responsibilities

1. Provide daily administrative and clerical support, including drafting correspondence, maintaining filing systems and documentation, managing departmental assets and inventory records, processing purchase orders and updating manpower records.
2. Assist in consolidating inputs from various project teams to prepare formal replies and submissions for relevant governance bodies, including HA, the Department of Health and the Health Bureau.
3. Support the collection and preliminary analysis of project data and information, and preparation of progress reports.
4. Coordinate and organise meetings, workshops and activities, including scheduling, venue booking, minute-taking and logistics arrangement.
5. Handle general enquiries, and liaise and communicate with internal stakeholders, the public and external parties.
6. Perform any other duties as assigned by supervisor(s).

Entry Requirements

1. University Graduates; OR
2. F.5 / S.5 with:

(i) HKCEE 5 passes including English (Syl. B) and Chinese; or

(ii) 5 subjects in HKDSE attaining the level specified below:

• Level 2 in English Language & Chinese Language; and
• Level 2 in New Senior Secondary subjects / “Attained” in Applied Learning subjects (subject to a maximum of 2 subjects under this category) / Grade E in Other Language subjects

ANDdiploma in IT / Administration / Management / Language / Social Science

Preferable Attributes / Exposure

1. Experience in providing administrative and clerical support in healthcare, IT, public or tertiary education sector.
2. Responsible, self-motivated and detail-oriented, with strong organisational, communication and problem-solving skills.
3. Good command of spoken and written English and Chinese.
4. Proficient in MS Office (Word, Excel, PowerPoint) and Chinese word processing.

Remarks

1. Serving staff who have completed F.5 / S.5 or equivalent and have 2 years’ relevant experience within HA may also be considered.

Location

: Head Office Cluster-Information Technology Services

Job

: Supervisory, Clerical and General (Including EA rank)

Job Type

: Contract Full-time

Post Date

: 25/9/2026