Executive Assistant I

Kforce Inc; Burbank (CA); In loco; USD 65.000 - 80.000; Tempo pieno

Vantaggi offerti da questo lavoro

Medical insurance

Dental insurance

Vision insurance

401(k)

Paid time off

Descrizione del lavoro

Kforce Inc. is seeking an Executive Assistant I in Burbank, CA to support senior executives in a fast-paced environment. The role emphasizes complex calendar management, travel planning, expense reporting, and coordination with internal and external partners.

The ideal candidate will be highly organized, professional, with strong communication skills and discretion to handle confidential information. Relevant experience with multiple executives is preferred.

Competenze

• Bachelor's degree.
• 2+ years of administrative or executive support experience.
• Experience supporting multiple executives.
• Strong complex calendar and scheduling experience.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Excellent judgment, discretion, and professionalism.
• Ability to manage multiple competing priorities and deadlines.
• Proactive approach with the ability to anticipate executive needs; ability to independently resolve issues and determine when escalation is necessary.
• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Experience with video conferencing and scheduling platforms.
• Ability to remain flexible and composed in a fast-paced environment.

Mansioni

• Manage complex, high-volume calendars for multiple executives.
• Coordinate internal and external meetings, calls, and video conferences.
• Anticipate scheduling conflicts and adjust priorities as needed.
• Coordinate schedules across multiple time zones.
• Arrange business travel and prepare detailed itineraries.
• Prepare and submit executive expense reports.
• Manage incoming calls, correspondence, and executive communications.
• Prepare agendas, meeting materials, presentations, and supporting documentation.
• Track action items, deadlines, and outstanding requests.
• Coordinate visitor logistics, meeting spaces, and in-person events.
• Maintain project files, contact lists, tracking documents, and confidential records.
• Communicate professionally with internal teams and external business partners.
• Support screenings, events, and special projects as needed.
• Handle confidential business and personnel information appropriately.

Conoscenze

Executive Support

Complex Calendar Management

Meeting Coordination

Travel & Expense Management

Executive Communications

Organization & Prioritization

Problem Solving

Attention to Detail

Time Management

Confidentiality & Discretion

Stakeholder Management

Communication Skills

Formazione

Bachelor's degree

Strumenti

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Video conferencing platforms

Descrizione del lavoro

Responsibilities

Kforce has a client in Burbank, CA that is seeking an Executive Assistant I. Summary: We are seeking a highly organized and proactive Executive Assistant I to provide administrative support to senior executives in a fast-paced environment. This role is responsible for complex calendar management, meeting coordination, travel, expenses, communications, and project support while serving as a key liaison with internal and external stakeholders. The ideal candidate is detail-oriented, professional, resourceful, and able to anticipate executive needs while handling confidential information with discretion. Key Responsibilities:

• Manage complex, high-volume calendars for multiple executives
• Coordinate internal and external meetings, calls, and video conferences
• Anticipate scheduling conflicts and adjust priorities as needed
• Arrange business travel and prepare detailed itineraries
• Prepare and submit executive expense reports
• Manage incoming calls, correspondence, and executive communications
• Prepare agendas, meeting materials, presentations, and supporting documentation
• Track action items, deadlines, and outstanding requests
• Coordinate visitor logistics, meeting spaces, and in-person events
• Maintain project files, contact lists, tracking documents, and confidential records
• Communicate professionally with internal teams and external business partners
• Support screenings, events, and special projects as needed
• Handle confidential business and personnel information appropriately

Responsibilities

Kforce has a client in Burbank, CA that is seeking an Executive Assistant I. Summary: We are seeking a highly organized and proactive Executive Assistant I to provide administrative support to senior executives in a fast-paced environment. This role is responsible for complex calendar management, meeting coordination, travel, expenses, communications, and project support while serving as a key liaison with internal and external stakeholders. The ideal candidate is detail-oriented, professional, resourceful, and able to anticipate executive needs while handling confidential information with discretion. Key Responsibilities:

• Manage complex, high-volume calendars for multiple executives
• Coordinate internal and external meetings, calls, and video conferences
• Anticipate scheduling conflicts and adjust priorities as needed
• Coordinate schedules across multiple time zones
• Arrange business travel and prepare detailed itineraries
• Prepare and submit executive expense reports
• Manage incoming calls, correspondence, and executive communications
• Prepare agendas, meeting materials, presentations, and supporting documentation
• Track action items, deadlines, and outstanding requests
• Coordinate visitor logistics, meeting spaces, and in-person events
• Maintain project files, contact lists, tracking documents, and confidential records
• Communicate professionally with internal teams and external business partners
• Support screenings, events, and special projects as needed
• Handle confidential business and personnel information appropriately

Requirements

• Bachelor's degree
• 2+ years of administrative or executive support experience
• Experience supporting multiple executives
• Strong complex calendar and scheduling experience
• Excellent organizational skills and attention to detail
• Strong written and verbal communication skills
• Excellent judgment, discretion, and professionalism
• Ability to manage multiple competing priorities and deadlines
• Proactive approach with the ability to anticipate executive needsAbility to independently resolve issues and determine when escalation is necessary
• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
• Experience with video conferencing and scheduling platforms
• Ability to remain flexible and composed in a fast-paced environment

Preferred Qualifications

• Entertainment, media, television, production, or agency experience
• Experience supporting Vice President-level executives or above
• Experience coordinating with external clients, partners, or talent
• Experience supporting development, production, or creative teams

Key Skills

• Executive Support
• Complex Calendar Management
• Meeting Coordination
• Travel & Expense Management
• Executive Communications
• Microsoft Outlook
• Microsoft Excel
• Microsoft PowerPoint
• Project & Document Tracking
• Stakeholder Management
• Confidentiality & Discretion
• Organization & Prioritization
• Problem Solving
• Attention to Detail
• Time Management

The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. This range may be modified in the future.

We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and life, disability & ADD insurance to eligible employees. Salaried personnel receive paid time off. Hourly employees are not eligible for paid time off unless required by law. Hourly employees on a Service Contract Act project are eligible for paid sick leave.

Note: Pay is not considered compensation until it is earned, vested and determinable. The amount and availability of any compensation remains in Kforce's sole discretion unless and until paid and may be modified in its discretion consistent with the law.

This job is not eligible for bonuses, incentives or commissions.

Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.