Executive Assistant

Premier Talent Partners; Los Angeles (CA); In loco; USD 55.000 - 66.000; Tempo pieno

Vantaggi offerti da questo lavoro

Medical benefits

Paid time off

Paid holidays

Descrizione del lavoro

Premier Talent Partners seeks an experienced Executive Assistant to provide high-level administrative support to the executive team in a fast-paced digital media environment. The role demands meticulous calendar management, proactive scheduling across time zones, and discreet handling of confidential information.

The position is onsite in Woodland Hills, CA, full-time but temporary for one month with potential month-to-month extension. Compensation is $40–$48 per hour, with travel as needed.

Competenze

• Minimum five years of executive assistant or senior administrative support experience.
• Experience supporting senior executives, founders, CEOs or leadership.
• Proficiency with Microsoft 365 and Google Workspace; strong organizational and communication skills.
• Ability to maintain confidentiality and exercise discretion.

Mansioni

• Provide high-level administrative and operational support to executive leadership.
• Manage complex calendars and scheduling across time zones.
• Coordinate domestic travel and detailed itineraries.
• Prepare presentations, reports, and executive materials.
• Handle confidential information with discretion.

Conoscenze

Executive support

Calendar management

Communication

Discretion/confidentiality

Time management

Strumenti

Microsoft 365

Google Workspace

Descrizione del lavoro

Location: Woodland Hills, California 91367; onsite. Domestic travel as needed.

Work Schedule: Monday–Friday, 9:00 a.m.–5:00 p.m., with flexibility required. Full-time, temporary contract expected to last one month, with potential to extend on a month-to-month basis based on business needs. No specific duration of employment is guaranteed.

Compensation: $40.00–$48.00 per hour.

Position Summary: We are seeking an experienced Executive Assistant to provide direct administrative and operational support to executive leadership within a fast-paced digital media environment. The ideal candidate is highly organized, resourceful, and detail-oriented, with excellent judgment, discretion, and initiative. This individual will manage competing priorities, anticipate executive needs, coordinate complex schedules, and work independently while supporting media-related business activities and day-to-day operations.

Key Responsibilities:

• Provide high-level administrative and operational support to executive leadership.
• Manage complex calendars, appointments, meetings, and scheduling across multiple time zones.
• Monitor, organize, and prioritize executive communications, identifying urgent matters and important business opportunities.
• Coordinate domestic travel arrangements, accommodations, transportation, and detailed itineraries.
• Prepare professional correspondence, reports, presentations, and other executive materials.
• Track deadlines, assignments, follow-up communications, and outstanding action items.
• Serve as a professional point of contact for internal teams, business partners, vendors, and external contacts.
• Handle confidential company, financial, personnel, and executive information with sound judgment and discretion.
• Maintain accurate electronic records, files, and business documentation.
• Coordinate office vendors, supplies, equipment, and service providers.
• Support administrative onboarding processes and internal HR documentation.
• Assist with internal meetings, special projects, interviews, production-related meetings, and guest coordination.
• Support communication among executives, production personnel, and other departments.
• Coordinate administrative details for media-related projects and company initiatives.
• Assist with organizing business contacts, partnership inquiries, and executive follow-up communications.
• Identify opportunities to streamline administrative processes and improve operational efficiency.

Required Qualifications:

• A minimum of five years of executive assistant or senior administrative support experience.
• Demonstrated experience providing direct support to senior executives, founders, CEOs, or company leadership.
• Exceptional organizational, time-management, scheduling, and multitasking skills.
• Excellent written and verbal communication abilities.
• Strong proficiency with Microsoft 365 and Google Workspace.
• Ability to anticipate needs, exercise independent judgment, and prioritize effectively.
• Strong attention to detail and a proactive, solution-oriented approach.
• Ability to maintain strict confidentiality and professional discretion.
• Availability to work a temporary, month-to-month contract assignment with the stated schedule and onsite requirements.

Preferred Skills & Experience:

• Experience in entertainment, digital media, journalism, television, or production.
• Experience supporting executives in a fast-paced, privately held company.
• Familiarity with media production scheduling, guest relations, and content coordination.
• Experience managing complex executive calendars and travel arrangements.
• Familiarity with YouTube or digital publishing workflows.
• Experience coordinating executive communications, interviews, or digital media initiatives.

At Premier Talent Partners, we are a people-centered recruitment firm with a strong focus on skills-based hiring. We specialize in placing individuals in roles ranging from entry-level to VP level across various fields, including Customer Success, Sales & Marketing, Finance & Accounting, Administrative, HR, Operations, and Technology. Our expertise spans contract/temporary, temporary-to-permanent, permanent, and employer-of-record services, and we are committed to equitable & inclusive hiring practices on a national scale.

Benefits: Eligible employees may have access to benefits including medical, dental, vision, paid time off, paid holidays, and other company-sponsored programs, subject to eligibility requirements. (If this is a contract role: This position is not eligible for company-sponsored benefits unless otherwise required by law.)

If you have an interest in exploring other positions similar to this one, please note that compensation ranges and benefits offerings may vary by role and assignment.

We do consider applications from qualified candidates with prior arrests and conviction records, in accordance with applicable regulations.

Work authorization: At this time, we are unable to offer employment sponsorship.