Executive Assistant I

WorkGenius Group; Burbank (CA); Presencial; USD 45.000 - 65.000; Jornada completa

Descripción de la vacante

WorkGenius Group in Burbank, CA is seeking an Executive Assistant I to support two executives in a fast-paced entertainment environment. This nine-month role requires precise calendar management, travel coordination, and professional communication with internal and external partners.

You will prepare meetings, track action items, manage correspondence, and handle sensitive information with discretion, while coordinating across agents, managers, producers, talent, and senior leadership to keep

Formación

• Bachelor’s degree and 2+ years of administrative or executive support experience, preferably in entertainment.
• Strong organization, attention to detail, communication, judgment, discretion, and the ability to manage competing priorities independently.
• Proactive problem-solving, flexibility, composure, and anticipation of executive needs in a fast-paced environment.
• Experience with coordinating across agents, managers, producers, talent, and senior executives is preferred.

Responsabilidades

• Manage complex calendars and coordinate meetings, pitches, calls, and video conferences across multiple time zones for two executives.
• Manage calls and correspondence, communicate priorities, track follow-ups, and maintain professional relationships with internal and external partners.
• Prepare meeting materials and agendas; track action items, deadlines, incoming materials, and outstanding requests.
• Arrange travel and itineraries, process expense reports, welcome visitors, and coordinate screenings and department activities.
• Maintain project files, scripts, submissions, contact lists, and development/current-series tracking documents with discretion.

Conocimientos

Executive support

Calendar management

Meeting coordination

Travel coordination

Expense reporting

Microsoft Office

Video conferencing

Entertainment industry

Television development

Confidential information

Educación

Bachelor’s degree

Herramientas

Microsoft Outlook

Word

Excel

PowerPoint

Video conferencing platforms

Descripción del empleo

Title: Executive Assistant I

Industry: Entertainment

Location: Burbank, CA

Duration: 9 months

Responsibilities

• Manage complex calendars and coordinate meetings, pitches, calls, and video conferences across multiple time zones for two executives.
• Manage calls and correspondence, communicate priorities, track follow-ups, and maintain professional relationships with internal and external partners.
• Prepare meeting materials and agendas; track action items, deadlines, incoming materials, and outstanding requests.
• Arrange travel and itineraries, process expense reports, welcome visitors, and coordinate screenings, table reads, and other department activities.
• Maintain project files, scripts, submissions, contact lists, and development/current-series tracking documents while handling sensitive information with discretion.

Requirements

• Bachelor’s degree and 2+ years of administrative or executive support experience, preferably in entertainment.
• Strong organization, attention to detail, communication, judgment, discretion, and ability to manage competing priorities independently.
• Proactive problem-solving skills, flexibility, composure, and ability to anticipate executive needs in a fast-paced environment.
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and video conferencing platforms; agency desk experience is a plus.
• Demonstrated interest in television, storytelling, and entertainment, with familiarity coordinating across agents, managers, producers, talent, and senior executives preferred.

Skills

• Executive support
• Calendar management
• Meeting coordination
• Travel coordination
• Expense reporting
• Microsoft Office
• Video conferencing
• Entertainment industry
• Television development
• Confidential information

Hourly rate is commensurate with experience and is an estimated range provided by WorkGenius.