Executive Assistant

LHH; Los Angeles (CA); On-site; USD 52,000 - 58,000; Full time

Job summary

LHH in Los Angeles seeks an experienced Executive Assistant for a ~3 month contract to provide high-level administrative support to executive leadership. You will manage complex calendars, travel, meetings, and communications with discretion and proactive planning.

The role requires strong organization, proactive problem-solving and polished communication to interact with senior leaders and external stakeholders. Experience with Office 365 tools is preferred and professionalism is essential.

Qualifications

• Proven experience supporting senior executives in an EA or senior admin role.
• Strong calendar management with the ability to handle shifting priorities.
• Excellent written and verbal communication, professional demeanor.

Responsibilities

• Manage complex calendars, appointments, meetings and events.
• Coordinate travel arrangements and related logistics.
• Resolve scheduling conflicts and adjust priorities to maximize executive time.
• Screen emails, calls and correspondence; ensure timely follow-up.
• Draft reports, presentations and executive-level materials.
• Support special projects and strategic initiatives.
• Coordinate meetings including logistics, materials and follow-up.
• Maintain discretion and confidentiality with sensitive information.
• Anticipate needs and address administrative issues independently.

Skills

Executive support

Calendar management

Travel coordination

Communication

Discretion & confidentiality

Prioritization

Independent work

Stakeholder management

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

Job description

Employment Type: Contract, approximately 3 months

Pay Rate: $38–$42/hour

Position Overview

We are seeking an experienced Executive Assistant for an approximately three-month contract opportunity in South Los Angeles. This individual will provide high-level administrative support to executive leadership, managing complex schedules, communications, travel, meetings, and special projects.

The ideal candidate is highly organized, polished, proactive, and comfortable working with sensitive and confidential information. This role requires someone who can anticipate needs, exercise sound judgment, and confidently manage shifting priorities with minimal direction.

Key Responsibilities

• Manage complex executive calendars, appointments, meetings, and events.
• Coordinate travel arrangements and related logistics.
• Proactively resolve scheduling conflicts and adjust priorities to maximize executive time.
• Screen and manage emails, phone calls, correspondence, and other communications.
• Prioritize competing requests and ensure timely follow-up on critical items.
• Prepare and draft reports, presentations, correspondence, and other executive-level materials.
• Provide support for special projects and strategic initiatives.
• Coordinate meetings, including scheduling, logistics, materials, and follow-up.
• Serve as a professional point of contact for internal and external stakeholders.
• Maintain discretion and confidentiality when handling sensitive business information.
• Anticipate executive needs and independently address administrative issues as they arise.

Qualifications

• Previous experience supporting senior-level executives in an Executive Assistant or Senior Administrative Assistant capacity.
• Demonstrated experience managing complex, frequently changing executive calendars.
• Strong written and verbal communication skills.
• Excellent organizational, time-management, and prioritization abilities.
• Ability to exercise sound judgment and maintain a high level of confidentiality.
• Strong attention to detail and ability to manage multiple priorities simultaneously.
• Proactive, resourceful, and comfortable working independently.
• Professional communication style and ability to interact effectively with senior leadership and external stakeholders.
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Teams preferred.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers