Dynamic Executive Assistant: Calendars, Travel, Coordination

Kforce Inc; Burbank (CA); Presencial; USD 65.000 - 80.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical insurance

Dental insurance

Vision insurance

401(k)

Paid time off

Descripción de la vacante

Kforce Inc. is seeking an Executive Assistant I in Burbank, CA to support senior executives in a fast-paced environment. The role emphasizes complex calendar management, travel planning, expense reporting, and coordination with internal and external partners.

The ideal candidate will be highly organized, professional, with strong communication skills and discretion to handle confidential information. Relevant experience with multiple executives is preferred.

Formación

• Bachelor's degree.
• 2+ years of administrative or executive support experience.
• Experience supporting multiple executives.
• Strong complex calendar and scheduling experience.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Excellent judgment, discretion, and professionalism.
• Ability to manage multiple competing priorities and deadlines.
• Proactive approach with the ability to anticipate executive needs; ability to independently resolve issues and determine when escalation is necessary.
• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Experience with video conferencing and scheduling platforms.
• Ability to remain flexible and composed in a fast-paced environment.

Responsabilidades

• Manage complex, high-volume calendars for multiple executives.
• Coordinate internal and external meetings, calls, and video conferences.
• Anticipate scheduling conflicts and adjust priorities as needed.
• Coordinate schedules across multiple time zones.
• Arrange business travel and prepare detailed itineraries.
• Prepare and submit executive expense reports.
• Manage incoming calls, correspondence, and executive communications.
• Prepare agendas, meeting materials, presentations, and supporting documentation.
• Track action items, deadlines, and outstanding requests.
• Coordinate visitor logistics, meeting spaces, and in-person events.
• Maintain project files, contact lists, tracking documents, and confidential records.
• Communicate professionally with internal teams and external business partners.
• Support screenings, events, and special projects as needed.
• Handle confidential business and personnel information appropriately.

Conocimientos

Executive Support

Complex Calendar Management

Meeting Coordination

Travel & Expense Management

Executive Communications

Organization & Prioritization

Problem Solving

Attention to Detail

Time Management

Confidentiality & Discretion

Stakeholder Management

Communication Skills

Educación

Bachelor's degree

Herramientas

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Video conferencing platforms

Descripción del empleo

Kforce Inc. is seeking an Executive Assistant I in Burbank, CA to support senior executives in a fast-paced environment. The role emphasizes complex calendar management, travel planning, expense reporting, and coordination with internal and external partners.

The ideal candidate will be highly organized, professional, with strong communication skills and discretion to handle confidential information. Relevant experience with multiple executives is preferred.