Executive Assistant — Hybrid, PTO & Stock Options

Gabb; Lehi (UT); Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

Unlimited PTO

Hybrid schedule

Health insurance

Stock options

401(k) plan with employer match

Career growth

Job summary

Gabb, a Utah-based company creating safe, family-friendly tech, is seeking an Executive Assistant/Administrative Support to help our leadership team stay organized. You’ll manage calendars, schedule meetings, coordinate travel, and screen inquiries, ensuring smooth day-to-day operations in a fast-paced startup environment.

You’ll craft correspondence, edit reports and presentations, prepare meeting agendas, record minutes, and help drive projects across teams.

Qualifications

• 2+ years of experience in an administrative role supporting senior executives
• Strong organizational skills with the ability to manage multiple priorities
• Excellent written and verbal communication for professional interactions
• Proficiency in Word, Excel, PowerPoint, and Outlook
• Professionalism and discretion in handling confidential information

Responsibilities

• Provide administrative support to executives, including managing calendars, scheduling meetings, and coordinating travel arrangements
• Serve as the primary point of contact for internal and external stakeholders, screening and directing inquiries as appropriate
• Prepare and edit correspondence, reports, and presentations on behalf of executives
• Organize and coordinate meetings, including preparing agendas, taking minutes, and ensuring follow-up on action items
• Assist executives in managing projects, including tracking progress, coordinating team activities, and ensuring deadlines are met
• Maintain confidentiality of sensitive information and exercise discretion in handling confidential matters
• Build and maintain positive relationships with colleagues, clients, and other stakeholders

Skills

Administrative support

Organizational skills

Communication skills

MS Office proficiency

Discretion

Stakeholder management

Tools

Microsoft Office

Job description

Gabb, a Utah-based company creating safe, family-friendly tech, is seeking an Executive Assistant/Administrative Support to help our leadership team stay organized. You’ll manage calendars, schedule meetings, coordinate travel, and screen inquiries, ensuring smooth day-to-day operations in a fast-paced startup environment.

You’ll craft correspondence, edit reports and presentations, prepare meeting agendas, record minutes, and help drive projects across teams.