Executive Assistant (Arizona Based)

Gabb Wireless; Lehi (UT); Hybrid; USD 50,000 - 70,000; Full time

Benefits offered by this job

Unlimited PTO

Flexible schedule

Hybrid work

Healthcare coverage

Stock options

401(k) match

Career growth

Pet insurance

Community involvement

Job summary

Gabb Wireless in Lehi, UT is seeking an experienced Executive Assistant to provide high-level administrative support to our leaders. You will manage calendars, coordinate travel, draft communications, and organize meetings to keep executives aligned and productive.

This role emphasizes confidentiality, proactive problem-solving, and relationship-building with internal teams and external partners. If you thrive in a fast-paced startup and enjoy delivering polished, timely work, we want you on our

Qualifications

• 2+ years of experience in an administrative role supporting senior executives.
• Strong organizational skills with ability to manage multiple tasks.
• Excellent written and verbal communication for professional interactions.
• Proficiency in Microsoft Office suite and related software.
• Strong problem-solving and proactive issue resolution.
• Professionalism with a positive attitude and high-quality support.

Responsibilities

• Provide administrative support to executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Serve as the primary point of contact for internal and external stakeholders, screening and directing inquiries as appropriate.
• Prepare and edit correspondence, reports, and presentations on behalf of executives.
• Organize and coordinate meetings, including preparing agendas, taking minutes, and ensuring follow-up on action items.
• Assist executives in managing projects, including tracking progress, coordinating team activities, and ensuring deadlines are met.
• Maintain confidentiality of sensitive information and exercise discretion in handling confidential matters.
• Build and maintain positive relationships with colleagues, clients, and other stakeholders.

Skills

Executive support

Calendar management

Travel coordination

Stakeholder communication

Confidentiality

Multitasking

Microsoft Office

Tools

Microsoft Office Suite

Word

Excel

PowerPoint

Outlook

Job description

At Gabb, we're on a mission to bring back the magic of childhood.

Think outdoor adventures and real connections! We create safe tech that lets kids be kids, even in a digital world. Why? Because families deserve to stay connected without sacrificing safety. Our team is full of optimistic folks who love a good challenge (and having fun!). Join us as we champion a fearless approach to safe tech and help build a brighter future for families everywhere.

Responsibilities

• Provide administrative support to executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Serve as the primary point of contact for internal and external stakeholders, screening and directing inquiries as appropriate.
• Prepare and edit correspondence, reports, and presentations on behalf of executives.
• Organize and coordinate meetings, including preparing agendas, taking minutes, and ensuring follow-up on action items.
• Assist executives in managing projects, including tracking progress, coordinating team activities, and ensuring deadlines are met.
• Maintain confidentiality of sensitive information and exercise discretion in handling confidential matters.
• Build and maintain positive relationships with colleagues, clients, and other stakeholders.

Qualifications

• 2+ years of experience in an administrative role, preferably in a support position to senior executives.
• Strong organizational skills, with the ability to manage multiple tasks and priorities simultaneously.
• Excellent written and verbal communication skills, with the ability to interact professionally with individuals at all levels.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Strong problem-solving skills, with the ability to anticipate needs and proactively address issues.
• Demonstrated professionalism, with a positive attitude and a commitment to providing high-quality support.

Why You'll Love Gabb

Mission driven to protect kids and make a difference in the world

Work-life balance with unlimited PTO, flexible/hybrid schedules, and more

Generously covered insurance premiums (up to 100% based on tenure)

Stock options and 401(k) plan with employer match

Fast-paced startup environment with room for career growth

Energetic and collaborative company culture (plus the coolest coworkers around)

Pet insurance to keep your furry friend happy and healthy

Get paid to give your time to the community

Everyone’s Welcome Here

Gabb is an equal opportunity employer committed to a diverse and inclusive workplace. We welcome and encourage applications from all qualified individuals, regardless of background or identity. All applicants will be considered for employment without regard to race, color, religion, sex, disability status, protected veteran status, sexual orientation, pregnancy, or any other protected characteristic.