Executive Assistant — Mission‑Driven Startup, Unlimited PTO

Gabbwireless; Lehi (UT); Hybrid; USD 45,000 - 60,000; Full time

Benefits offered by this job

Unlimited PTO

Hybrid schedule

Insurance coverage (up to 100%)

Stock options / 401(k) match

Pet insurance

Job summary

Gabb is seeking an Executive Administrative Assistant to support our leaders with calendars, travel, and correspondence in a hybrid work environment. You will screen inquiries, prepare materials, and coordinate meetings while maintaining confidentiality and a proactive attitude.

Ideal candidates have 2+ years in admin roles, strong organization, excellent communication, and proficiency in Microsoft Office. This role offers growth in a fast-paced startup setting and a supportive team culture.

Qualifications

• 2+ years of experience in an administrative role, preferably supporting senior executives.
• Strong organizational skills with the ability to manage multiple tasks and priorities.
• Excellent written and verbal communication skills with professional interactions at all levels.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and related software.
• Demonstrated professionalism, discretion, and commitment to high-quality support.

Responsibilities

• Provide administrative support to executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Serve as the primary point of contact for internal and external stakeholders, screening and directing inquiries as appropriate.
• Prepare and edit correspondence, reports, and presentations on behalf of executives.
• Organize and coordinate meetings, including preparing agendas, taking minutes, and ensuring follow-up on action items.
• Assist executives in managing projects, including tracking progress, coordinating team activities, and ensuring deadlines are met.
• Maintain confidentiality of sensitive information and exercise discretion in handling confidential matters.
• Build and maintain positive relationships with colleagues, clients, and other stakeholders.

Skills

Calendar management

Organizational skills

Written and verbal communication

Professional interaction

Discretion

Tools

Microsoft Office

Job description

Gabb is seeking an Executive Administrative Assistant to support our leaders with calendars, travel, and correspondence in a hybrid work environment. You will screen inquiries, prepare materials, and coordinate meetings while maintaining confidentiality and a proactive attitude.

Ideal candidates have 2+ years in admin roles, strong organization, excellent communication, and proficiency in Microsoft Office. This role offers growth in a fast-paced startup setting and a supportive team culture.