Executive Assistant (Arizona Based)

Lever, Inc.; Lehi (UT); Hybrid; USD 52,000 - 75,000; Full time

Benefits offered by this job

Unlimited PTO

Hybrid schedules

Insurance premium coverage

Stock options

401(k) with employer match

Career growth

Job summary

Gabb is seeking an experienced Administrative Assistant to support executives in a fast-paced, hybrid startup environment. You will manage calendars, coordinate travel, draft correspondence, and help organize meetings with cross-functional teams.

The role emphasizes discretion, strong written and verbal communication, excellence in MS Office, and the ability to juggle multiple priorities while maintaining professionalism and a positive attitude.

Qualifications

• 2+ years of experience in an administrative role supporting senior executives.
• Strong organizational skills with the ability to manage multiple tasks and priorities.

Responsibilities

• Provide administrative support to executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Serve as the primary point of contact for internal and external stakeholders, screening and directing inquiries as appropriate.
• Prepare and edit correspondence, reports, and presentations on behalf of executives.
• Organize and coordinate meetings, including preparing agendas, taking minutes, and ensuring follow-up on action items.
• Assist executives in managing projects, including tracking progress, coordinating team activities, and ensuring deadlines are met.
• Maintain confidentiality of sensitive information and exercise discretion in handling confidential matters.

Skills

Calendar management

Executive support

Communication skills

Multitasking

Professional demeanor

Problem solving

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

At Gabb, we're on a mission to bring back the magic of childhood.

Think outdoor adventures and real connections! We create safe tech that lets kids be kids, even in a digital world. Why? Because families deserve to stay connected without sacrificing safety. Our team is full of optimistic folks who love a good challenge (and having fun!). Join us as we champion a fearless approach to safe tech and help build a brighter future for families everywhere.

Responsibilities

• Provide administrative support to executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Serve as the primary point of contact for internal and external stakeholders, screening and directing inquiries as appropriate.
• Prepare and edit correspondence, reports, and presentations on behalf of executives.
• Organize and coordinate meetings, including preparing agendas, taking minutes, and ensuring follow-up on action items.
• Assist executives in managing projects, including tracking progress, coordinating team activities, and ensuring deadlines are met.
• Maintain confidentiality of sensitive information and exercise discretion in handling confidential matters.
• Build and maintain positive relationships with colleagues, clients, and other stakeholders.

Qualifications

• 2+ years of experience in an administrative role, preferably in a support position to senior executives.
• Strong organizational skills, with the ability to manage multiple tasks and priorities simultaneously.
• Excellent written and verbal communication skills, with the ability to interact professionally with individuals at all levels.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Strong problem-solving skills, with the ability to anticipate needs and proactively address issues.
• Demonstrated professionalism, with a positive attitude and a commitment to providing high-quality support.

Why You'll Love Gabb

Mission driven to protect kids and make a difference in the world

Work-life balance with unlimited PTO, flexible/hybrid schedules, and more

Generously covered insurance premiums (up to 100% based on tenure)

Stock options and 401(k) plan with employer match

Fast-paced startup environment with room for career growth

Energetic and collaborative company culture (plus the coolest coworkers around)

Pet insurance to keep your furry friend happy and healthy

Get paid to give your time to the community

Everyone’s Welcome Here

Gabb is an equal opportunity employer committed to a diverse and inclusive workplace. We welcome and encourage applications from all qualified individuals, regardless of background or identity. All applicants will be considered for employment without regard to race, color, religion, sex, disability status, protected veteran status, sexual orientation, pregnancy, or any other protected characteristic.