Executive Assistant (Arizona Based)

Gabbwireless; Lehi (UT); Hybrid; USD 45,000 - 60,000; Full time

Benefits offered by this job

Unlimited PTO

Hybrid schedule

Insurance coverage (up to 100%)

Stock options / 401(k) match

Pet insurance

Job summary

Gabb is seeking an Executive Administrative Assistant to support our leaders with calendars, travel, and correspondence in a hybrid work environment. You will screen inquiries, prepare materials, and coordinate meetings while maintaining confidentiality and a proactive attitude.

Ideal candidates have 2+ years in admin roles, strong organization, excellent communication, and proficiency in Microsoft Office. This role offers growth in a fast-paced startup setting and a supportive team culture.

Qualifications

• 2+ years of experience in an administrative role, preferably supporting senior executives.
• Strong organizational skills with the ability to manage multiple tasks and priorities.
• Excellent written and verbal communication skills with professional interactions at all levels.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and related software.
• Demonstrated professionalism, discretion, and commitment to high-quality support.

Responsibilities

• Provide administrative support to executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Serve as the primary point of contact for internal and external stakeholders, screening and directing inquiries as appropriate.
• Prepare and edit correspondence, reports, and presentations on behalf of executives.
• Organize and coordinate meetings, including preparing agendas, taking minutes, and ensuring follow-up on action items.
• Assist executives in managing projects, including tracking progress, coordinating team activities, and ensuring deadlines are met.
• Maintain confidentiality of sensitive information and exercise discretion in handling confidential matters.
• Build and maintain positive relationships with colleagues, clients, and other stakeholders.

Skills

Calendar management

Organizational skills

Written and verbal communication

Professional interaction

Discretion

Tools

Microsoft Office

Job description

At Gabb, we're on a mission to bring back the magic of childhood.

Think outdoor adventures and real connections! We create safe tech that lets kids be kids, even in a digital world. Why? Because families deserve to stay connected without sacrificing safety. Our team is full of optimistic folks who love a good challenge (and having fun!). Join us as we champion a fearless approach to safe tech and help build a brighter future for families everywhere.

• Provide administrative support to executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Serve as the primary point of contact for internal and external stakeholders, screening and directing inquiries as appropriate.
• Prepare and edit correspondence, reports, and presentations on behalf of executives.
• Organize and coordinate meetings, including preparing agendas, taking minutes, and ensuring follow-up on action items.
• Assist executives in managing projects, including tracking progress, coordinating team activities, and ensuring deadlines are met.
• Maintain confidentiality of sensitive information and exercise discretion in handling confidential matters.
• Build and maintain positive relationships with colleagues, clients, and other stakeholders.

• 2+ years of experience in an administrative role, preferably in a support position to senior executives.
• Strong organizational skills, with the ability to manage multiple tasks and priorities simultaneously.
• Excellent written and verbal communication skills, with the ability to interact professionally with individuals at all levels.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Strong problem-solving skills, with the ability to anticipate needs and proactively address issues.
• Demonstrated professionalism, with a positive attitude and a commitment to providing high-quality support.

Why You'll Love Gabb

Mission driven to protect kids and make a difference in the world

Work-life balance with unlimited PTO, flexible/hybrid schedules, and more

Generously covered insurance premiums (up to 100% based on tenure)

Stock options and 401(k) plan with employer match

Fast-paced startup environment with room for career growth

Energetic and collaborative company culture (plus the coolest coworkers around)

Pet insurance to keep your furry friend happy and healthy

Get paid to give your time to the community

Everyone's Welcome Here

Gabb is an equal opportunity employer committed to a diverse and inclusive workplace. We welcome and encourage applications from all qualified individuals, regardless of background or identity. All applicants will be considered for employment without regard to race, color, religion, sex, disability status, protected veteran status, sexual orientation, pregnancy, or any other protected characteristic.