Executive Assistant - Hybrid, C-Suite Support & Travel

SmartBear; Somerville (MA); Hybrid; USD 90,000 - 100,000; Full time

Job summary

SmartBear in Somerville, MA, seeks an Executive Assistant to provide high-trust administrative support to C-suite leaders, manage complex calendars, travel, and executive priorities. The role emphasizes proactive planning and seamless scheduling for board meetings and quarterly reviews.

You will collaborate with the EA team and business functions, handling confidential information with discretion while ensuring smooth onboarding and interview coordination as needed.

Qualifications

• 2–5 years of experience providing executive administrative support, including support for C-suite executives.
• High school diploma or GED required.
• Proficiency with Microsoft Office applications, particularly Outlook.
• Excellent organization, attention to detail, and ability to prioritize multiple time-sensitive requests with minimal oversight.
• Strong written and verbal communication, sound judgment, discretion with confidential information, and a collaborative, proactive approach.

Responsibilities

• Provide high-trust administrative support to C-suite executives, coordinating complex calendars, travel, and executive priorities.
• Play a key role in ensuring seamless executive, board, and quarterly business review meetings through proactive planning and follow-through.
• Collaborate across the executive assistant team and business functions while handling sensitive information with discretion.

Skills

Executive support

Calendar management

Travel coordination

Communication

Education

High school diploma or GED

Tools

Outlook

Job description

SmartBear in Somerville, MA, seeks an Executive Assistant to provide high-trust administrative support to C-suite leaders, manage complex calendars, travel, and executive priorities. The role emphasizes proactive planning and seamless scheduling for board meetings and quarterly reviews.

You will collaborate with the EA team and business functions, handling confidential information with discretion while ensuring smooth onboarding and interview coordination as needed.