Executive Assistant

The Hollister Group; Boston (MA); Hybrid; USD 95,000 - 105,000; Full time

Job summary

The Hollister Group is seeking a polished, proactive Executive Assistant to support a Vice President and General Counsel in a high-visibility, fast-paced environment. This full-time role is primarily on-site in Cambridge with one remote day per week, occasional early mornings, evenings, or weekends as needed.

Compensation is $95,000–$105,000 annually. The ideal candidate has 5–7+ years of executive support, exceptional discretion, and superb calendar, travel, and communications skills;

Qualifications

• 5-7+ years of executive-level administrative support.
• High school diploma required; bachelor’s degree preferred.
• Proven experience supporting senior leaders in a large organization.
• Ability to manage complex calendars and shifting priorities quickly.
• Excellent organizational, writing, proofreading, and communication skills.
• Demonstrated discretion and professionalism handling confidential and sensitive information.
• Ability to remain calm under pressure with multiple priorities and deadlines.
• Hybrid schedule flexibility; availability by email and text as needed.
• Background check required.

Responsibilities

• Act as the main point of contact and gatekeeper for the executive office.
• Manage and refine a high-volume, highly complex calendar.
• Coordinate detailed domestic and international travel, including itineraries and expense reporting.
• Track commitments, deadlines, and follow-ups to ensure action items are completed on time.
• Anticipate day-to-day operational needs of the executive office and keep processes running smoothly.
• Triage inbound requests from internal and external stakeholders with minimal direction.
• Build strong working relationships with senior leaders and external partners.
• Prepare, polish, and organize executive-facing materials (presentations, reports, confidential content).
• Draft, edit, and proofread correspondence and documents; verify details.
• Conduct online research to support executive projects and communications.
• Maintain well-organized electronic and physical filing systems.
• Coordinate meeting logistics, including space, catering, equipment, and A/V.

Skills

Calendar management

Executive support

Travel coordination

Stakeholder management

Discretion

Communication

Attention to detail

Research skills

Education

High school diploma

Bachelor’s degree preferred

Tools

Microsoft Office

Microsoft Word

Microsoft PowerPoint

Google Workspace

Zoom

Adobe

Dropbox

Document comparison tools

Job description

Our client is seeking a polished, proactive Executive Assistant to support a Vice President and General Counsel in a high-visibility, fast-paced environment. This role is ideal for an experienced C-suite-level EA who brings strong judgment, exceptional attention to detail, and the discretion needed to handle sensitive information. The position is full-time (40 hours) and primarily on-site in Cambridge with one remote day per week, varying by week; occasional early mornings, evenings, or weekends as needed.

Compensation: $95,000–$105,000 annually

**rate listed not guaranteed – potential offers vary based on experience level, qualifications, and internal equity and may be outside of this range.**

Candidates must be local to the area as this is a direct-hire hybrid opportunity in Boston, MA.

Responsibilities:

• Act as the main point of contact and gatekeeper for the executive office, including greeting and supporting in-person visitors
• Manage and continuously refine a high-volume, highly complex calendar, adjusting quickly as priorities shift
• Coordinate detailed domestic and international travel, including itineraries and expense reporting
• Track commitments, deadlines, and follow-ups to ensure action items are completed on time
• Anticipate day-to-day operational needs of the executive office and keep processes running smoothly
• Triage inbound requests from internal and external stakeholders with minimal direction
• Build strong working relationships with senior leaders and external partners (including outside counsel)
• Prepare, polish, and organize executive-facing materials (presentations, reports, and confidential meeting content)
• Draft, edit, and proofread correspondence and documents, verifying details and accuracy
• Conduct online research to support executive projects and communications
• Maintain well-organized electronic and physical filing systems within a document management platform
• Partner with IT support to resolve technology needs efficientlyCoordinate meeting logistics, including space, catering, equipment, and A/V

Requirements:

• 5-7+ years of experience providing executive-level administrative support (executive assistant experience required)
• Education: High school diploma required; bachelor’s degree preferred
• Proven experience supporting senior leaders in a large organization strongly preferred
• Expert ability to manage complex calendars and shifting priorities with speed and accuracy
• Excellent organizational, project management, communication, writing, and proofreading skills
• Demonstrated discretion and professionalism handling confidential and sensitive information
• Ability to remain calm under pressure while balancing multiple priorities and tight deadlines
• Advanced proficiency with Microsoft Office (including Word and PowerPoint) and comfort with tools such as Google Workspace, Zoom, Adobe, Dropbox, and document comparison tools
• Experience with document management systems required
• Prior experience in higher education and or a legal environment preferred
• Ability to work a hybrid schedule with flexibility based on executive needs; availability by email and text as needed
• Employment contingent on successful completion of a background check

Our Commitment to Inclusion & Belonging

The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.