Executive Assistant (HS)

The Ohio State University Wexner Medical Center; Columbus (OH); On-site; USD 42,000 - 54,000; Full time

Job summary

The Ohio State University Wexner Medical Center is seeking a detail‑oriented administrative assistant to support the Department of Nursing and related units in Columbus. This role handles scheduling, document preparation, and liaison activities with internal and external contacts.

Responsibilities include creating materials in Microsoft Office, managing phones and calendars, distributing minutes, and coordinating logistics for meetings and events. Background checks may apply.

Qualifications

• Six months experience using computers to generate a variety of materials, from basic to complex.
• Six months experience in office practices and procedures.
• Six months experience in customer service. Some roles may require an associate's degree with three courses in medical terminology.

Responsibilities

• Schedules meetings and events; prepares materials and educational content using Microsoft Office.
• Screens calls and visitors; manages appointments and travel schedules.
• Takes meeting minutes and ensures distribution of minutes and materials to members.

Skills

Computer skills

Customer service

Office procedures

Education

Associate's degree with Medical Terminology

Tools

Microsoft Office

Job description

Current Employees and Students: Please log in to Workday to use the internal job search and application process.

The administrative assistant provides administrative support to members of the Department of Nursing and Patient Education and Department of Nursing Quality and Translational Research. The position supports the Director of Nursing Education and Administrator, Nursing Quality and Translational Research and acts as liaison between the two departments, and other internal departments and external contacts.

Schedules meetings and special event functions; composes and types technical and/or confidential materials; develops organizational charts, presentations, educational materials using Microsoft Office software; provides phone support to administrative areas; screens calls and visitors to the administrative area; manages appointments and travel schedules; updates and maintains educational materials; assists with distribution of employee information.

Takes meeting minutes of assigned committees and assures distribution of associated minutes and materials prior to and post meeting to members.

Minimum Education Required

Per Classified Civil Svc Specs or equivalent combination of education and experience

Required Qualifications

Six months experience (600 hours training) using computers to generate a variety of materials ranging from basic to complex; 6 mos. experience (600 hrs course work) in office practices and procedures; 6 months experience (600 hours course work) in customer service. Some positions require one year related medical secretarial experience or completion of an associate's degree program with three courses in medical terminology plus 3 mos. experience (300 hours training) in use of word processing equipment, consistent with position description. Some positions require 6 mos. experience (600 hrs course work) in supervision consistent with position description.

Thank you for your interest in working at Ohio State.

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

The university is an equal opportunity employer, including veterans and disability.