Executive Assistant (HS)

Ohio State University; Columbus (OH); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical, dental and vision coverage

Paid time off

State retirement plan

Alternative retirement plan

Job summary

Ohio State University in Columbus is seeking an Executive Assistant (HS) to provide administrative support to the Nursing Administration departments. You will coordinate scheduling, prepare confidential materials, and develop education and training materials using Microsoft Office tools.

The role acts as liaison between departments and external contacts, takes meeting minutes, manages travel arrangements, and ensures timely distribution of minutes and materials to committee members.

Qualifications

• Six months experience using computers to generate materials ranging from basic to complex.
• Six months experience in office practices and procedures.
• Six months experience in customer service; some positions require medical secretarial experience or an associate's degree with medical terminology courses.
• Some positions require six months supervision experience as described in the position description.

Responsibilities

• Provide administrative support to the Department of Nursing and related units.
• Schedule meetings and coordinate events; compose confidential materials.
• Develop educational materials using Microsoft Office tools and maintain materials.
• Take meeting minutes and distribute to members prior to and after meetings; screen calls and visitors.

Skills

Microsoft Office

Customer service

Administrative support

Medical terminology exposure

Supervision

Education

Associate's degree

Tools

Word processing software

Spreadsheet software

Presentation software

Job description

Job Title: Executive Assistant (HS)

Department: Ross | Nursing Administration

The administrative assistant provides administrative support to members of the Department of Nursing and Patient Education and Department of Nursing Quality and Translational Research. The position supports the Director of Nursing Education and Administrator, Nursing Quality and Translational Research and acts as liaison between the two departments, and other internal departments and external contacts. Schedules meetings and special event functions; composes and types technical and/or confidential materials; develops organizational charts, presentations, educational materials using Microsoft Office software; provides phone support to administrative areas; screens calls and visitors to the administrative area; manages appointments and travel schedules; updates and maintains educational materials; assists with distribution of employee information. Takes meeting minutes of assigned committees and assures distribution of associated minutes and materials prior to and post meeting to members.

Qualifications

• Six months experience (600 hours training) using computers to generate a variety of materials ranging from basic to complex;
• 6 mos. experience (600 hrs course work) in office practices and procedures;
• 6 months experience (600 hours course work) in customer service. Some positions require one year related medical secretarial experience or completion of an associate's degree program with three courses in medical terminology plus 3 mos. experience (300 hours training) in use of word processing equipment, consistent with position description.
• Some positions require 6 mos. experience (600 hrs course work) in supervision consistent with position description.

Location: Ackerman Rd, 650 (0241) Position Type: Regular Scheduled Hours: 40 Shift: First Shift

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

The university is an equal opportunity employer, including veterans and disability.

Ohio State benefits give you options to take care of what matters most to you - and opportunities to make adjustments as your life and needs change, including:

• Medical, dental and vision coverage, with Ohio State paying a significant portion of the cost.
• Paid time off, including sick and vacation time and 11 holidays.
• State retirement plan or an alternative retirement plan, both with generous employer contributions.

At Ohio State, you'll find work that inspires you. We offer roles and growth opportunities in countless fields and specialties - including a job that's right for you.

As Buckeyes, we accomplish more together. No matter your role, you'll be part of creating what people need now: pathways to education, research and health care. Working at Ohio State means you're part of a team with a strong sense of community and an unwavering commitment to excellence - and, of course, incomparable Buckeye spirit. We bring out the best in people, help each other succeed and learn together. By joining Ohio State, you become part of a top-20 public university with one of America's leading academic health centers. We're a team of dedicated colleagues with access to boundless resources that support you.